What are the responsibilities and job description for the Office Manager position at Ultimate Assistance for Elders LLC?
Job Overview
We are seeking a highly organized and proactive Office Manager to oversee the daily operations of our office. The ideal candidate will be responsible for ensuring efficient administrative processes, managing office resources, and providing support to our team. This role requires strong leadership skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.
Duties
- Manage front desk operations, ensuring a welcoming atmosphere for clients and visitors.
- Exhibit excellent phone etiquette while handling incoming calls and inquiries.
- Oversee calendar management for executives, scheduling appointments and meetings efficiently.
- Perform various administrative tasks, including filing documents and maintaining organized records.
- Coordinate vendor management activities, ensuring timely service delivery and quality control.
- Assist with human resources functions such as onboarding new employees and maintaining personnel files.
- Lead team management efforts by fostering a collaborative work environment and addressing team needs.
- Support budgeting processes by tracking expenses and assisting in financial reporting.
- Maintain effective schedule management to optimize office workflow and productivity.
Skills
- Proven experience in front desk operations with strong customer service skills.
- Excellent phone etiquette with the ability to communicate professionally.
- Strong calendar management skills with an emphasis on prioritization and time management.
- Proficient in administrative tasks including filing, documentation, and office organization.
- Experience in vendor management with a focus on relationship building and negotiation.
- Knowledge of human resources practices, particularly in employee onboarding processes.
- Effective team management capabilities with an emphasis on motivation and support.
- Familiarity with budgeting principles and financial tracking methods.
- Exceptional schedule management skills to ensure smooth office operations.
If you are a motivated individual looking to contribute to a dynamic team as an Office Manager, we encourage you to apply for this exciting opportunity!
Job Type: Full-time
Pay: From $60,000.00 per year
Benefits:
- Dental insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- Weekends as needed
Work Location: In person
Salary : $60,000