A/P l Specialist (GAAP)

Key Responsibilities:
* Vendor Management:
o Process and review vendor invoices for accuracy & proper coding allocation
o Ensure timely online payment of vendor bills while adhering to company payment terms and policies
o Maintain and update vendor records, including W-8/9 forms and tax ID information, and new/existing vendor setup
* Invoice Processing:
o Enter invoices into NetSuite with correct General Ledger classification and department allocations
o Perform a thorough 2/3 way match by reviewing and matching the PO, receiving document, and vendor invoice within NetSuite while reconciling any discrepancies noted in QTY or Price.
o Reconcile and investigate discrepancies in vendor statement and invoices, escalating issues as needed
* Credit Card Transactions:
o Reconcile and process credit card statements, ensuring all transactions are appropriately categorized and supported by receipts
o Follow up with employees for missing documentation or clarification on charges
o Ensure all charges are entered timely within the period incurred
o Monthly credit card reconciliation
* Reporting and Reconciliation:
o Assist with daily, weekly, and monthly AP close tasks, including reconciliations of AP subledger to the General Ledger contributing to the overall financial reporting process.
o Creates and submits journal entries accurately as needed for the department.
* Communication and Collaboration:
o Respond promptly to vendor inquiries, regarding payments or account status
o Communicate effectively with internal departments to resolve issues and improve processes
o Collaborate with the Accounting team to support month-end and year-end closing activities
* Special Projects and Flexibility:
o Assigned areas and duties may change over time as we continue to grow.
o Flexibility to assist with other accounting tasks and projects as assigned, demonstrating adaptability and a willingness to support the finance team as needed.

Qualifications:
* 2- 3 years of experience in handling Accounts Payables and bookkeeping skills, preferably in manufacturing.
* Experience with GAAP Accounting and Accruals
* Ability to adapt to changes in workflow and handle multiple priorities in a fast-paced, detail-oriented work environment
* Proven ability to prioritize and work independently, responsibly, and meet deadlines
* Excellent communication (both written and verbal), interpersonal skills, and ability to interact professionally with clients and internal personnel.
* Strong attention to detail and organizational abilities
* Proficiency in Microsoft Excel, including data analysis, formula creation, and pivot tables.
* Familiarity with NetSuite or Oracle systems.
* Willingness to learn and grow with the company
Preferred Skills:
* Bachelor's degree in accounting or relevant certification.
* Familiarity with ERP systems and automated invoicing tools.
* Experience in manufacturing or similar industry, showcasing relevant skills and knowledge.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.