Administrative Assistant for construction company

Administrative Coordinator (Commercial Construction) - Frederick, MDLocation: Frederick, MDEmployment Type: Full-TimeIndustry: Commercial ConstructionMonday-Friday 8:30am-5:00pmAbout Us:A well-established commercial construction company in Frederick, MD, is seeking a highly organized and detail-oriented Administrative Coordinator to support daily operations. This is an exciting opportunity to join a dynamic team and contribute to the success of construction projects by ensuring smooth administrative processes and office efficiency.Key Responsibilities:

• Monitor and manage multiple databases to track projects from lead stage through final invoicing and collections.
• Design and compile presentations and proposals using Adobe Acrobat, and Microsoft Office.
• Enter new job information into the online scheduling system and upload all relevant project details.
• Respond to emails and phone calls on behalf of the Preconstruction Manager.
• Manage all Miss Utility requests, ensuring accurate and timely submissions.
• Provide ongoing support to project management throughout the construction process.
• Complete special projects and other duties as assigned.

Qualifications:

• Quick learner with strong multitasking skills and the ability to meet deadlines in a fast-paced environment.
• Above average proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook) and Adobe required.
• Prior database management experience preferred.
• Strong attention to detail and organizational skills.
• Excellent analytical and problem-solving abilities.
• Strong verbal and written communication skills.
• Ability to collaborate effectively with internal teams, cross-functional teams, and external stakeholders.
• Commercial construction background preferred but not required.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.