Executive Assistant

Ultimate Staffing is seeking a direct hire Executive Assistant for a Hartford based organization. Connect today at 860.524.5573 or email

Salary $90,000-$110,000, Hybrid role, monthly travel, and excellent benefits

Position Overview:

We are seeking a highly organized and proactive Executive Assistant to support our senior executive team. The ideal candidate will be a strategic partner, adept at managing a wide range of administrative and executive support tasks, while maintaining confidentiality and professionalism. This role requires exceptional organizational skills, attention to detail, and the ability to thrive in a fast-paced environment.

Key Responsibilities:

• Administrative Support:


• Manage and maintain executives' schedules, including coordinating meetings, appointments, and travel arrangements.
• Screen and prioritize emails, calls, and other communications, ensuring timely responses and follow-ups.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.


• Meeting Coordination:


• Schedule, plan, and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Serve as a liaison between the executive team and internal/external stakeholders.


• Project Management:


• Assist with planning, coordinating, and executing special projects and initiatives.
• Conduct research and compile data for decision-making and presentations.


• Travel and Expense Management:


• Arrange complex domestic and international travel itineraries, including accommodations and logistics.
• Process and reconcile expense reports in compliance with company policies.


• Office Operations:


• Manage office supplies and ensure the executive's workspace operates efficiently.
• Handle sensitive information with discretion and professionalism.

Qualifications:

• Proven experience as an Executive Assistant or in a similar administrative role.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
• Ability to work independently and make informed decisions.
• High level of professionalism and discretion in handling confidential information.
• Bachelor's degree or equivalent experience preferred.

What We Offer:

• A dynamic and supportive work environment.
• Opportunities for professional growth and development.
• Competitive salary and benefits package.

Join our team and play a pivotal role in enabling our leadership's success while advancing your career!

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.