Manufacturing Executive Assistant

Ultimate Staffing is seeking an experienced Executive Assistant with experience in the manufacturing industry.

This is a full time, 100% on site, direct hire position looking to move quickly!

Location: Morrisville, NC

Hours: Monday-Friday, 8am-5pm

Pay: $60-$65/k

Executive Support:

Provide comprehensive administrative support to the executive team, including scheduling meetings, managing calendars, and coordinating travel arrangements.

Act as a gatekeeper, screening and prioritizing communications, inquiries, and requests directed to executives.

Prepare and edit correspondence, presentations, and reports for executive review and distribution.

Office Management:

Maintain office organization and efficiency by managing office supplies, equipment, and facilities.

Coordinate internal and external meetings, conferences, and events, ensuring all logistical arrangements are handled seamlessly.

Assist with special projects and initiatives as assigned by executives, contributing to the achievement of organizational goals.

Communication and Liaison:

Serve as a liaison between executives and various stakeholders, including clients, partners, and vendors, fostering positive relationships and facilitating effective communication.

Communicate key messages and directives from executives to relevant departments and individuals, ensuring alignment and understanding.

Handle sensitive and confidential information with discretion and integrity, maintaining a high level of confidentiality at all times

Documentation and Record-Keeping:

Maintain accurate records, files, and databases, ensuring information is organized and easily accessible.

Assist with document preparation, proofreading, and editing, ensuring accuracy and adherence to company standards.

Manage correspondence, incoming mail, and emails, responding or redirecting as appropriate.

Qualifications:

Proven experience as an executive assistant or similar role, supporting C-level executives or senior management.

Exceptional organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.

Excellent communication and interpersonal abilities, with a professional and approachable demeanor.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.

Strong problem-solving skills and resourcefulness, with a proactive and solutions-oriented mindset.

High level of discretion and confidentiality, with the ability to handle sensitive information with tact and professionalism.

Flexibility and adaptability to changing priorities and fast-paced environments.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.