Office Administrator/Document Scanner

We are seeking a highly organized and detail-oriented Office Administrator to join our team in Salem, NH. The ideal candidate will have experience working in an accounting or tax firm and be proficient in administrative tasks such as scanning, filing, data entry, and document management. This role is essential in ensuring the smooth operation of our office, supporting accountants, and maintaining accurate records.

Office Administrator

SCHEDULE: Monday - Friday 9:00AM - 5:00PM

SALARY: $25-$28/hourly DOE

LOCATION: Salem, NH (on-site)

WHAT YOU'LL DO:

• Document Management: Scan, file, and organize client records, tax documents, and financial reports.
• Administrative Support: Assist accountants and tax professionals with general office tasks.
• Data Entry: Accurately input and maintain client and financial data in firm databases.
• Client Communication: Handle phone calls, emails, and inquiries from clients in a professional manner.
• Scheduling & Coordination: Manage appointments, meetings, and deadlines for the firm.
• Mail & Correspondence: Sort and distribute incoming mail and prepare outgoing documents.
• Compliance Support: Ensure documents meet firm policies and regulatory requirements.
• Office Organization: Maintain office supplies, equipment, and an efficient work environment.

WHAT YOU'LL NEED:

• Experience in an accounting or tax firm is highly preferred.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and document management systems.
• Ability to handle confidential information with discretion.
• Excellent communication and interpersonal skills.
• Detail-oriented with the ability to work independently and meet deadlines.

If you are a proactive and detail-driven professional looking to contribute to a dynamic accounting/tax environment, we encourage you to apply!

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.