What are the responsibilities and job description for the Admin Assistant position at Ultimate Staffing?
Job Title: HOA Administrator
Position Overview:
The HOA Administrator is responsible for managing the daily operations of the association, ensuring compliance with community rules and regulations, and serving as the primary point of contact for homeowners, board members, and vendors.
Key Responsibilities:
- Administrative Duties:
- Maintain accurate records, files, and databases related to homeowners, meetings, and financial transactions.
- Prepare and distribute meeting agendas, newsletters, and community communications.
- Manage the HOA calendar, including scheduling board meetings, events, and maintenance projects.
- Ensure compliance with governing documents, state laws, and HOA policies.
- Homeowner Relations:
- Serve as the primary point of contact for homeowners regarding community rules, concerns, and inquiries.
- Process and track architectural review requests and violation notices.
- Assist in resolving disputes among homeowners related to HOA matters.
- Financial Management:
- Vendor & Maintenance Oversight:
- Coordinate with vendors, contractors, and service providers for maintenance, landscaping, security, and other community services.
- Obtain bids and oversee contract agreements to ensure quality service and cost efficiency.
- Address maintenance requests (work orders) and ensure timely completion of repairs.
- Enforcement of Community Rules:
- Monitor the community for compliance with HOA rules and regulations.
- Issue violation notices and follow up on corrective actions.
Requirements:
- HOA experience required.
- Excellent Microsoft Office Skills required.
Working Conditions:
Monday through Friday from 9AM to 5PM with a 30-minute lunch break.
Benefits:
- Full health package.
- 401k retirement plan after 90 days of full employment.
Additional Benefits:
- 40 hours of paid vacation time after one year of employment.
- Paid Holidays and PTO after 90 days of full employment.
