Administrative Assistant (Temporary)

Ultimate Staffing is seeking an organized and personable Administrative Assistant for a temporary 3-4 month role. This position supports a busy medical practice by ensuring smooth daily operations, delivering exceptional patient service, and managing scheduling and administrative tasks.

Physician Administrative Assistant (Temp Role: 3-4 Months)

Location: Main Office - Danbury, CT (Travel required to Southbury & Ridgefield)

Schedule: Monday-Friday, 8:00 AM - 5:00 PM

Pay: $21-$23/hour

Key Responsibilities:

• Greet and assist patients, ensuring a positive experience from check-in to check-out.
• Schedule and confirm patient appointments, consultations, and tests.
• Manage physician calendars, including professional meetings and surgical scheduling.
• Handle phone calls, route messages, and provide accurate information to patients.
• Verify insurance, collect co-pays, and maintain accurate patient records.
• Schedule surgical procedures, obtain pre-certifications, and provide pre-op instructions.
• Adhere to HIPAA regulations and ensure confidentiality of patient information.

Qualifications:

• 2 years' experience in a physician's office (3 preferred) and 1 year in surgical scheduling.
• Proficiency with EMR/EHR systems (GE Centricity preferred) and Microsoft Office.
• Strong organizational, communication, and interpersonal skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Pleasant demeanor and high level of professionalism.

If you're a motivated and detail-oriented individual with a passion for patient care, apply today!

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.