What are the responsibilities and job description for the Administrative Coordinator- Aliso Viejo, CA position at Ultimate Staffing?
Job Description
About the Role
We are seeking a highly detail-oriented and enthusiastic Recruitment Coordinator to join our expanding HR team in Aliso Viejo, CA.
This is a contract position for 6-12 months with potential for conversion to a full-time role for the right candidate.
Key Responsibilities
- Manage interview scheduling and coordinate complex interviews across multiple departments
- Verify I-9 documentation and conduct welcoming processes for new hires
- Prepare pre-hire materials, including distributing onboarding plans to hiring managers
- Assist with background checks and oversee onboarding logistics to ensure a seamless experience
- Maintain clear and professional communication with candidates, hiring managers, and interview panels
Requirements
- 2-3 years of administrative experience, preferably in recruitment or HR
- Proficiency in Microsoft Office Suite, including Excel, PowerPoint, and Word
- Strong organizational and time-management skills, with the ability to prioritize multiple tasks in a fast-paced environment
- Excellent written and verbal communication skills to interact effectively with diverse audiences
Work Environment
Full-time schedule: Monday-Friday, 8am-5pm
Company Information
{company} is an equal opportunity employer committed to diversity and inclusion. We consider all qualified applicants without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.
