Bookkeeper/Staff Accountant

Key Responsibilities:

• Manage monthly draws, project budgets, and TIA tracking
• Handle payment submissions to landlords
• Perform end-of-month bank statement reconciliations
• Reconcile company expense reports
• Process payroll and Simple IRA contributions
• Generate and manage billing, including QuickBooks invoices
• Issue checks, ACH payments, and Positive Pay transactions
• Prepare P&L and monthly financial reports
• Maintain weekly cash flow reports for company owners
• Handle certificate of insurance requests and filing
• Assist with insurance audits preparation
• Oversee collections, including vendor and client follow-ups
• Issue Procore change orders
• Prepare required tax documents for CPA review
• Set up projects and timesheets in QuickBooks
• Record general ledger entries
• Gather and manage vendor documentation (W-9s, ACH instructions, etc.)
• Process new hire documents
• Maintain business licenses
• Assist employees with software setup (Outlook, Expensify, etc.)
• Coordinate IT issues with consultants

Required Skills & Qualifications:

• Certified in QuickBooks Desktop Enterprise (mandatory)
• Strong written and verbal communication skills
• Ability to manage multiple projects independently with minimal supervision
• Exceptional attention to detail and accuracy
• Strong organizational and time management skills
• Solid understanding of accounting principles
• Ability to work effectively with both office and field staff
• Self-motivated with a preference for a collaborative team environment

Work Schedule:

• Typical office hours: 9:00 AM - 6:00 PM
  

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.