Commercial Lease Administrator

Ultimate Staffing's Baltimore based client is looking for a Direct Hire Commercial Lease Adminstrator with strong organizational, analytical and communication skills. This role offers the opportunity to support high-impact lease management processes while collaborating closely with internal stakeholders and external partners.

As a staffing firm specializing in connecting top talent with exceptional opportunities, we are excited to assist our client in finding the right individual for this essential role.

Key Responsibilities
The Executive Assistant will:

Oversee administrative tasks for the preparation of lease drafts, proposals, and renewals, ensuring the accuracy of legal business names and the organization of all lease-related documents.
Manage lease templates and coordinate with attorneys to ensure template updates are accurate and compliant.
Calculate, track, and assist in processing broker commissions tied to executed lease agreements.
Create comprehensive lease abstracts in preparation for final execution.
Administer the execution of lease documents, ensuring timely return of documents to tenants and brokers.
Monitor and track tenant eligibility for lease options, providing support to leasing agents as needed.
Develop and maintain monthly status reports on lease expirations and assist with renewal preparation.
Assist the leasing team by tracking lender consent requirements for the property portfolio.
Lead the management of the Leasing Department's CRM system, including entering and maintaining accurate data, tracking deal lifecycles, and generating reports.
Coordinate with leasing teams on lease document execution and offer support on portfolio-wide initiatives.
Provide other administrative and leasing department support as assigned.
Qualifications
Education: Bachelor's degree in Business, Finance, or a Legal field preferred (equivalent work experience considered).
Experience:
Minimum of 5 years of experience in lease administration, real estate accounting, or contract management.
Background in interpreting commercial leases; paralegal experience is a strong plus.
Strong planning, organizational, and problem-solving abilities.
Detail-oriented with a commitment to accuracy and thoroughness.
Proactive, self-motivated, and capable of managing multiple priorities in a fast-paced environment.
Excellent relationship-building and communication skills, both internal and external.
Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
Familiarity with Yardi and Commercial Edge is a plus.
Comfortable navigating CRM tools to manage and report on deals and renewals.
Fluent in English, with excellent written and verbal communication skills.
Additional Requirements
Reliable transportation for occasional office visits.
Must successfully pass a pre-employment background check and drug screening.
Why Apply?
Our client offers a collaborative environment and the opportunity to make an impact within their growing portfolio of commercial properties. If you're detail-oriented, results-driven, and ready to take your lease administration expertise to the next level, we want to hear from you!

Desired Skills and Experience

Ultimate Staffing's Baltimore based client is looking for a Direct Hire Commercial Lease Administrator with strong organizational, analytical and communication skills. This role offers the opportunity to support high-impact lease management processes while collaborating closely with internal stakeholders and external partners.

As a staffing firm specializing in connecting top talent with exceptional opportunities, we are excited to assist our client in finding the right individual for this essential role.

Key Responsibilities
The Executive Assistant will:

Oversee administrative tasks for the preparation of lease drafts, proposals, and renewals, ensuring the accuracy of legal business names and the organization of all lease-related documents.
Manage lease templates and coordinate with attorneys to ensure template updates are accurate and compliant.
Calculate, track, and assist in processing broker commissions tied to executed lease agreements.
Create comprehensive lease abstracts in preparation for final execution.
Administer the execution of lease documents, ensuring timely return of documents to tenants and brokers.
Monitor and track tenant eligibility for lease options, providing support to leasing agents as needed.
Develop and maintain monthly status reports on lease expirations and assist with renewal preparation.
Assist the leasing team by tracking lender consent requirements for the property portfolio.
Lead the management of the Leasing Department's CRM system, including entering and maintaining accurate data, tracking deal lifecycles, and generating reports.
Coordinate with leasing teams on lease document execution and offer support on portfolio-wide initiatives.
Provide other administrative and leasing department support as assigned.
Qualifications
Education: Bachelor's degree in Business, Finance, or a Legal field preferred (equivalent work experience considered).
Experience:
Minimum of 5 years of experience in lease administration, real estate accounting, or contract management.
Background in interpreting commercial leases; paralegal experience is a strong plus.
Strong planning, organizational, and problem-solving abilities.
Detail-oriented with a commitment to accuracy and thoroughness.
Proactive, self-motivated, and capable of managing multiple priorities in a fast-paced environment.
Excellent relationship-building and communication skills, both internal and external.
Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
Familiarity with Yardi and Commercial Edge is a plus.
Comfortable navigating CRM tools to manage and report on deals and renewals.
Fluent in English, with excellent written and verbal communication skills.
Additional Requirements
Reliable transportation for occasional office visits.
Must successfully pass a pre-employment background check and drug screening.
Why Apply?
Our client offers a collaborative environment and the opportunity to make an impact within their growing portfolio of commercial properties. If you're detail-oriented, results-driven, and ready to take your lease administration expertise to the next level, we want to hear from you!

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.