What are the responsibilities and job description for the Executive Assistant to the CEO position at Ultimate Staffing?
Job Description:
* Manages and maintains the President's schedule and shifting calendar, including organizing travel arrangements.
* Proofreads and edits documents, letters, speeches, correspondence, and other materials as necessary ensuring proper grammar and word usage, often within very tight timelines.
* Manages all aspects of Board of Trustees meetings, including developing and assembling a branded board book, both written and electronic, and distribution to both Trustees and executive leadership. Composes accurate board minutes, and ensures corporate by-laws are followed.
* Manages all internal arrangements for board meetings including setting up rooms, providing all documents required, and catering/banquet support. Organizes, coordinates internal resources and staff in support of large meetings both internally and externally.
* Provides administrative support to the President, including answering phones, taking minutes of meetings, and composing a variety of letters ; opens, sorts, and distributes incoming correspondence, including faxes and email. Identifies mail requiring high priority handling.
* Prepares PowerPoint presentations and other documents as necessary in support of meetings.
Qualifications:
* Bachelor's degree in business, communication, English or related field. Will consider 15 years of directly relevant experience in lieu of formal education.
* Ten or more years' C-level executive support experience.
* Advanced Microsoft Office software skills; experience creating high-quality documents and presentations.
* Excellent writing and proofreading; ability to compose and edit business documents with professional content, composition, and grammar.
* Outstanding communication
* Proficient with social media
* Detail-oriented and organized
* Effective management of calendars and deadlines
* Independent and self-sufficient
* Ability to manage confidential information with discretion and tact
* High level of integrity with sound judgement
* Flexible and willing to adapt to frequently changing schedules due to business priority shifts
***If interested, please email resume and salary requirements for immediate consideration! ***
Job Description:
* Manages and maintains the President's schedule and shifting calendar, including organizing travel arrangements.
* Proofreads and edits documents, letters, speeches, correspondence, and other materials as necessary ensuring proper grammar and word usage, often within very tight timelines.
* Manages all aspects of Board of Trustees meetings, including developing and assembling a branded board book, both written and electronic, and distribution to both Trustees and executive leadership. Composes accurate board minutes, and ensures corporate by-laws are followed.
* Manages all internal arrangements for board meetings including setting up rooms, providing all documents required, and catering/banquet support. Organizes, coordinates internal resources and staff in support of large meetings both internally and externally.
* Provides administrative support to the President, including answering phones, taking minutes of meetings, and composing a variety of letters ; opens, sorts, and distributes incoming correspondence, including faxes and email. Identifies mail requiring high priority handling.
* Prepares PowerPoint presentations and other documents as necessary in support of meetings.
Qualifications:
* Bachelor's degree in business, communication, English or related field. Will consider 15 years of directly relevant experience in lieu of formal education.
* Ten or more years' C-level executive support experience.
* Advanced Microsoft Office software skills; experience creating high-quality documents and presentations.
* Excellent writing and proofreading; ability to compose and edit business documents with professional content, composition, and grammar.
* Outstanding communication
* Proficient with social media
* Detail-oriented and organized
* Effective management of calendars and deadlines
* Independent and self-sufficient
* Ability to manage confidential information with discretion and tact
* High level of integrity with sound judgement
* Flexible and willing to adapt to frequently changing schedules due to business priority shifts
***If interested, please email resume and salary requirements to Mbailey@ultimatestaffing.com for immediate consideration! ***
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
Salary : $70,000 - $100,000
