What are the responsibilities and job description for the Facilities and Procurement Coordinator position at Ultimate Staffing?
Facilities and Procurement Coordinator
Duration : 1 Year with potential for ext
Location : Irvine, CA
Pay Rate : $33.00-$42.07 / hour, depending on experience
Duties :
- Process invoices and ensure accurate coding and timely entry into the Ariba system.
- Use Ariba as a Power User to create and manage Purchase Orders (POs) from start to finish.
- Review proposals from architects, consultants, and realtors, ensuring all necessary information is included.
- Follow up with the SSP department to verify proposals are complete and meet requirements.
- Create POs in Ariba based on approved proposals, ensuring correct details are entered.
- Track PO approvals and ensure timely processing (2-3 weeks), sending POs to contractors once approved.
- Onboard new vendors in Ariba as needed, ensuring proper setup and documentation.
- Process payments to contractors and vendors in alignment with project budgets.
- Reconcile budgets and ensure proper Purchase Requisition (PR) is set up in Ariba for each project.
- Ensure goods and services are received or performed as outlined in the PO and contract.
- Collaborate with general contractors, architects, electricians, and other stakeholders.
- Proactively follow up on all project-related tasks and approvals to ensure smooth execution.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
Salary : $33 - $42
