Part-Time Receptionist/Administrative Assistant (Temp-to-Hire)

Job Title: Part-Time Receptionist/Administrative Assistant (Temp-to-Hire)

Location: Rockville, MD

Pay: $20 - $24 per hour

Hours: Up to 16 hours per week (Mondays and Wednesdays)

Employment Type: Temp-to-Hire

We are seeking an enthusiastic and self-driven individual for a part-time Receptionist/Administrative Assistant role. This is a temp-to-hire position offering a flexible schedule with up to 16 hours per week on Mondays and Wednesdays, with potential for additional hours in the future.

Requirements:

• Professional and friendly demeanor, with the ability to work effectively as part of a team.
• Strong critical thinking, communication (both verbal and written), multitasking, and organizational skills.
• Proficiency with Microsoft Office Suite.
• Previous administrative experience is a plus.

Job Responsibilities:

• Greet and assist walk-in clients, including processing payments.
• Answer and direct incoming calls using a multi-line phone system, ensuring accurate call logging and proper routing.
• Track and log specific types of calls as needed.
• Provide general information to clients, such as directions and contact details.
• Receive, stamp, categorize, and distribute all incoming mail and packages.
• Process payments received by mail.
• Set up and prepare equipment in the conference room each morning, ensuring everything is ready for use.
• Send out various mailings, including cover letters, insurance documents, and client communications.
• Assist with general office mailings as needed.
• Ensure that documents are scanned correctly before recycling.
• Oversee outgoing mail, including dropping it off at the post office when necessary.
• Perform other administrative tasks as assigned.

Light Housekeeping and Inventory:

• Maintain a clean and organized reception area.
• Monitor and tidy conference rooms periodically, and ensure the beverage fridge is stocked for clients.
• Keep track of office supplies and place orders as needed.
• Assist with preparing and sending policy renewals, ensuring accuracy and attention to detail.
• Support the generation of insurance quotations and the management of a sales lead system.
• Prepare and send personal lines insurance binders, ensuring adherence to deadlines.
• Be willing to take on additional tasks as needed.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.