Project Tasks : Create folders for new projectsSet up project in Newforma as neededSave documents to folders per protocolDraft proposals and send them to contracts departmentWork proactively with contracts department to ensure contracts are reviewed and executed on timeWork proactively with project accounting team to monitor budgets, and stay on top of change order needsCreate fee spreadsheets for project fees and consultant fees and send them to the clientCreate scope of work / deliverables document for proposalsReview zoning / jurisdictional / specific plan requirements of particular projects and note them on a spreadsheet or established form with referencesRequest project number from accounting and assist the project team with correct usage / allocation of tasks on the timesheetPoint of contact between client and partner / principal / PM for contracts and change ordersFollow up with client on executed contracts as neededAssist accounting with consultant invoice allocation for project contractsCoordinate add services from billing drafts with the team and accounting for change orders if neededLiaison between partners, PMs, and clients for project communicationLiaison between team and contracts departmentCreate and process consultant agreements and review / compare with client contractRun project reports fromCreate, update, and distribute :Meeting minutes / memos for project meetingsMeeting agendas for multiple weekly project meetingsProject directories for numerous projectsDesign change logNew change order items log for client review / approvalMaintain contact information for clients, consultants, and agencies in Outlook, meeting minutes, and project directoryCreate and update project drawings logs for architectural and consultant drawings as neededCreate transmittalsCreate crisp repro orders â€" coordinate with job captain / productionRFI / Submittal Logging-Tracking â€" Coordinate with CA-PMAll qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
