What are the responsibilities and job description for the Purchasing Team Processor position at Ultimate Staffing?
Purchasing Team Processor - Financial Operations Team Needed in Carpinteria, CA (On-Site)
Industry: Financial
Direct Hire
Pay Range = $52,000 - $63,000 annually
- Processing focused with Quality standards
- 2 years of experience in a office environment or processing role.
- Information seeking / Detailed - Particularly when there are errors or figures that don't look correct
- Ability to exceed established deadlines
- Team focused
- Salary range is $52k-$63k with the higher end already having FINRA licenses and years of experience in Financial Industry
Bachelor's degree preferred
2 to 5 years experience in a Financial Setting required
Proficient with Microsoft Office and Excel.
2 years of Financial Services experience in a broker/dealer or financial institution is required .
Job Summary
The Purchase Team Processor plays a crucial role in the financial services industry, working within a team to ensure the smooth and efficient functioning of various financial operations. The ideal candidate should possess a strong attention to detail, a commitment to accuracy, and the ability to work effectively within a team.
As a Purchasing Team Processor, you will be responsible for performing various financial and administrative tasks to support the operations of a financial institution or department. You will work closely with team members, clients, and other stakeholders to ensure accuracy, compliance, and efficiency in operational processes.
Major Duties and Responsibilities
- Reconciliation:
a. Reconcile daily processing.
b. Investigate and resolve discrepancies in account balances.
- Department and Regulatory Compliance:
a. Stay up to date with financial regulations, internal policies and ensure all department transactions and activities comply with regulatory requirements.
b. Assist in the preparation of documentation for audits and regulatory reviews.
- Client Services & Support:
a. Interact with internal clients and provide support for account-related inquiries and issues.
b. Address inquiries promptly and professionally, escalating complex issues to senior team members when necessary.
- Process Improvement & Risk Management:
a. Suggest process improvements to enhance efficiency and accuracy in financial operations.
b. Participate in team discussions to implement best practices.
c. Identify and report potential risks in financial transactions and operations.
d. Collaborate with risk management teams to mitigate operational risks
- Reporting, Documentation and Record-Keeping:
a. Maintain accurate and organized records of financial transactions, agreements, and client interactions.
b. Prepare and update procedural documentation.
c. Generate and research basic operational reports and summaries to be reviewed by senior team members.
- Reporting, Documentation and Record-Keeping:
a. Maintain accurate and organized records of financial transactions, agreements, and client interactions.
b. Prepare and update procedural documentation.
c. Generate and research basic operational reports and summaries to be reviewed by senior team members.
- Technology Utilization:
a. Proficiently use financial and department software and systems to perform daily tasks.
b. Identify opportunities for process improvements and system enhancements.
Additional Job Duties
- Purchasing Department Specific Responsibilities
- Review transfer and rollover forms for completeness
- Review transfer requests to ensure compliance with plan portability and regulatory rules
- Prepare Letter of Acceptance and send to contra firms
- Track the status of incoming transfers and ensure system follow-up notes are clear and accurate
- Follow up on the miscellaneous requests from contra firms requesting additional information
- Work closely with the call center to ensure rep's understanding of transfer requirements
- TPA Follow-up calls
- Maintain Company Information list as new and updated information arises.
- Track, enter and manage Cost Basis information for in kind transfers
- Process daily investments into client accounts
- Request employer ACH debits and wires
- Process ACHs and wires
- Log and audit daily holds and returns
- Responsible for reviewing, responding, and completing research requests and service requests
- Update Standard Operating Procedures for manager review
- Adhere to all timing standards, policies and procedures
- Work on special projects as assigned by the Manager.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
Salary : $52,000 - $63,000
