What are the responsibilities and job description for the Account Services Specialist I position at Ultimus Fund Solutions, LLC?
SUMMARY
The Account Services Specialist I is integral to our transfer agency operations, focusing on the creation of new accounts, execution of financial transactions, and meticulous record-keeping for our mutual fund clients. Additionally, this role entails minimal direct client interaction but requires substantial collaboration with internal team members.
KEY ACCOUNTABILITIES
- Accurately inputs customer data from applications to set up new accounts.
- Manages basic financial operations including redemptions, purchases, exchanges, TIK's, and account rebalancing.
- Executes retirement plan account transactions in line with IRS standards.
- Begins incoming transfers by dispatching required documents to the custodian.
- Tracks transfer statuses and ensures follow-up until completion.
- Oversees shareholder account updates and manages returned mail.
- Coordinates with broker-dealers or clients to gather missing account information and seek necessary clarifications.
- Connects accounts for rights of accumulation or plans accounts and processes letters of intent.
- Accurately prepares and reconciles check deposits.
WORKING RELATIONSHIPS
May perform other duties as required and assigned.
EDUCATION AND EXPERIENCE
KNOWLEDGE
SKILLS AND ABILITIES
Equivalent education, experience, and KSA's will be considered.
Ultimus is an equal opportunity employer and does not discriminate on the basis of the applicant's or employee's race, color, religion, national origin, ancestry, gender, sexual orientation, age, disability, veteran or military status, genetic information, citizenship or any other status entitled to protection under federal, state or local anti-discrimination laws. No questions on our employment application are intended to secure information that is to be used for impermissible purposes.
