What are the responsibilities and job description for the Accounts Payable Coordinator position at Ultimus Fund Solutions?
SUMMARY
The Accounts Payable Coordinator is responsible for accounts payable duties including receiving and processing invoices from vendors and third parties. Additionally, this role plays a critical role in our procure-to-pay workflow and the financial close and reporting processes.
KEY ACCOUNTABILITIES
- Processes invoices received into the accounts payable paperless workflow for multiple business locations.
- Supports the accurate and timely processing of payables and disbursement of funds to vendors.
SPECIAL PROJECTS
- Receives vendor invoices and organizes related support.
- Quickly and consistently differentiates invoices based on vendor(s), services provided and/or the business unit incurring the obligation.
- Processes invoices accurately, completely, and in a timely manner.
- Identifies potential issues; escalates timely and supports efforts to resolve issues.
- Maintains lists and practices aids that facilitate accurate and consistent processing of invoices.
- Supports financial and regulatory audits and reviews.
- Performs special projects, as assigned.
WORKING RELATIONSHIPS
- Contact as needed with clients regarding general information, resolution of issues, inquiries, or reporting requirements.
- Contact with members of team and internal teams regarding follow-up on inquiries, open workflow, etc.
May perform other duties as required and assigned.
EDUCATION AND EXPERIENCE
- 4 years of relevant experience.
KNOWLEDGE
- AP automation software and related workflow processes (e.g., Concur, NexusPayables, AvidXchange.)
- Microsoft Office Suite.
- Adobe Acrobat.
SKILLS AND ABILITIES
- Supports the enterprise’s policies, procedures, and practices as required.
- Performs all responsibilities in an accurate, timely, consistent, conscientious, and ethical manner.
- Troubleshoots issues utilizing creative and critical thinking skills.
- Multitasking, analytical, and organizational skills.
- Initiative-taking, strategic, and meticulous approaches with a strong commitment to quality, efficiency, and effectiveness.
- Demonstrates personal integrity, responsibility, and accountability.
- Effectively uses resources such as time and information in conjunction with associates.
- Participates in solving problems and making decisions.
- Presents and expresses ideas and information, written and oral, clearly, and concisely.
- Actively listens to others to achieve understanding and supports an open exchange of ideas and information.
- Identifies needs, arranges for, and obtains resources to accomplish individual and department goals.
- Establishes and develops effective working relationships with associates and clientele during both favorable and unfavorable situations.
- Modifies team and individual priorities and deadlines in response to added information, changing conditions, or unexpected obstacles and ensures completion.
Equivalent education, experience, and KSA’s will be considered.
