What are the responsibilities and job description for the File Clerk/Office Assistant position at Ultimutt Dog Care LLC?
At Ultimutt Dog Care, we are passionate about providing top-notch care for pets while creating a safe, fun, and loving environment. We are a growing petscare that focuses on pets' health, happiness, and comfort. As our team expands, we're looking for a detail-oriented, reliable, and organized clerk typist to join our team. This part-time role offers an opportunity to grow into a permanent position within our company/ parent company.
THE JOB:
We are seeking a petscare clerk typist to be an administrative staff member responsible for handling clerical tasks like data entry, document preparation, filing, and communication within a petscare facility, primarily focusing on accurately recording pets information, attendance records, pet owners communications, and other important details using computer systems and office equipment.
Responsibilities:
Data Entry:
Inputting pet medical records into the management system, ensuring accuracy and confidentiality.
Attendance Tracking:
Recording daily attendance of pets noting arrival and departure times, and reporting any absences to relevant staff.
Pet Owners Communication:
Managing parent inquiries via phone or email, providing updates on pets day, and scheduling appointments.
Document Preparation:
Creating and formatting various documents like daily reports, incident logs, staff schedules, and progress notes.
File Management:
Maintaining organized physical and digital files containing pets records, billing information, and important forms.
Billing and Payments:
Assisting with processing billing statements and collecting payments, ensuring accurate record keeping.
General Administrative Tasks:
Copying, faxing, mailing documents, and ordering office supplies as needed.
Qualifications
- Proficient in computer skills and typing with a strong emphasis on accuracy.
- Previous clerical and administrative experience in an office environment.
- Excellent customer service abilities and phone etiquette.
- Familiarity with Microsoft Office and Google Suite applications.
- Experience with data entry, filing, and calendar management.
- Knowledge of QuickBooks and multi-line phone systems is a plus.
- Bilingual candidates are encouraged to apply.
- All candidates must reside in the USA or Canada.
About Us:
Ultimutt Dog Care offers the Fort Smith Region an opportunity for dog owners to bring their dogs to a day care facility tailored to a dog's needs. The day care offers dog owners piece of mind that the dog is receiving care and attention rather than experiencing anxiety from being left alone during the work day.
Ultimutt also offers pet boarding services for your dog and cats that allow pet owners to travel away from home while knowing their pets are receiving the highest care.
Job Types: Full-time, Part-time
Pay: $19.00 - $20.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
People with a criminal record are encouraged to apply
Work Location: Remote
Salary : $19 - $20
