Administrative Assistance III

Join UCT and be part of the fastest-growing sector in the world! We indirectly touch every semiconductor chip that goes into every smartphone, smart car and device that uses artificial intelligence. This is a critical time for the semiconductor industry and for UCT - as technology evolves, we evolve with it. UCT is a diverse workplace where every talented employee is committed to continuous innovation, challenging the status quo and exceeding customer expectations. If you are a person with a relentless drive to succeed, a strong focus on quality with a passion for success - join us today! 

UCT is looking for a talented Administrative Assistant III to join us in Scarborough, ME! 

As a Sr. Administrative Assistant, you will need to be a self-motivated and flexible individual who thrives in a fast-paced environment.  Your typical day will include executing research and data analysis, defining best approach, compiling and manipulating data, analyzing and troubleshooting problems, as well as preparing reports and recommendations. Concurrently, you will take a hands-on approach to coordinating activities for team members, maintaining office supply inventory, procuring items as needed for the team you support, partner with purchasing and local management to develop cost savings strategies, schedule required vendor support for site specific equipment, and administer the prescription safety glasses and safety shoes program.  Lastly, a large part of your role will be interfacing with customers to include processing credit card payments, reconciling invoices, and issuing credit memos when necessary. 

Essential Duties and Responsibilities: 

• Find discrepancies between batch and SAP and liaise with Account Receivable.
• Reconcile invoices and issue credit memos or contact customer where appropriate.
• Process credit card payments for all customers.
• Establish and maintain min/max inventory levels.
• Source vendors for new requests, quotes, and optimize cost and quality.
• Work with vendors to follow up regarding on-time delivery and receipt/quality issues.
• Partner with purchasing and local management to develop cost savings strategies.
• Liaise with AP to ensure invoices are paid.
• Manage open order report to ensure timely receipt of goods and processing of packing lists.
• Assign asset tag to new instruments, input into Bigfoot, and set up annual work order.
• Move discontinued instruments off the floor and remove from Limble.
• Ensure all calibrations are done on time and work order updated/internally.
• Audit calibration efforts in preparation for external audit.
• Confirm that all office needs are met including janitorial, printing, drinking water, and document storage supplies.
• Manages return of all items needing repair, calibration or return to vendor.
• Administer the prescription Safety Glasses Program ( MySV ) and Safety Shoes.

Required Qualifications/Skills: 

• Minimum high school diploma or GED. Technical Associates degree or some college preferred.
• 5 years of direct experience as an Administrative Assistant.
• Ability to handle repetitive work and provide fast turn-around.
• Excellent verbal and written communication.
• Proven ability to handle confidential information.
• Advanced computer skills, Microsoft Word and Excel.
• Ability to manage multiple requests from multiple sources with shifting priorities.
• Must be able to wear work area gowning and other required PPE.

Preferred Qualifications/Skills: 

• Previous experience in booking corporate travel and expense processing.
• Experience in coordinating meetings and events preferred.
• Kaizen or Lean training a major plus.
• Previous experience in the Parts cleaning industry a major plus.

Other Requirements 

• Must have reliable transportation.
• Must be able to pass background check and drug screening.

Physical and Mental Job Essential Functions 

•  Stand for LONG PERIODS of time.
• Lift up to 40 lbs. on a consistent basis.
• Work with hazardous chemicals on a daily basis.
• Work in a cleanroom environment.
• Must be able to read and comprehend directions.
• Must be able to hear and speak to communicate with co-workers.  Accommodations can be made for emergency alerts for any deaf employees.

At Ultra Clean Technology, we do not just welcome diversity - we celebrate it! Ultra Clean Technology is proud to be an equal opportunity employer. We are committed to equal employment opportunity regardless of race, color, national or ethnic origin, age, religion, disability, sexual orientation, gender, gender identity and expression, marital status, and any other characteristic protected under laws and regulations. 

UCT offers an excellent benefits package to all full-time employees, which includes medical, dental, vision, 401(k), and paid time off. 

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.