What are the responsibilities and job description for the Contract Administrator position at Umanist Staffing LLC?
Role is responsible for the interface between Supply Chain, Facilities, Management, the customer/client, and vendor to assure contract/contractor compliance.
Responsibilities:
- Liaison between supply chain and other business units for contracts, purchase orders, scope of the work and invoice resolution.
- Gathers data and prepares bid documents, terms and conditions, specifications, etc.
- Attends pre-bid and bid meetings, and site tours to review bid packages and assists in the selection of the contractor.
- Assures cost of service data relative to invoicing is properly maintained in the work management cost systems.
- Approves invoices for processing.
- Reconciles material and equipment charges to credit card, ERS, and other methods of purchases.
- Assists other with project estimates.
- Documents contract changes, prepares performance reviews with others of contract changes.
- Assures work is performed in adherence with the contract.
Qualifications:
- Associate Degree in a related field such as Business Associate Degree in a related field such as Business Administration or construction engineering, preferred level is a bachelor's degree.
- PC proficiency required including experience with MS Office products, Maximo and SAP.
- Three to five years' experience in one or more of the following areas: purchasing, fleet, facilities, billing, accounts payable or contract administration.
- Candidate may engage in all or some combination of the activities and accountabilities, and utilize varying combinations of the competencies cited in this description, depending on the organization and role to which they're assigned.
- This description is intended to describe the general nature and level of work being performed by incumbents in this job. It is not intended as an all-inclusive list of accountabilities or responsibilities, nor it is intended to limit the right of any supervisor or management representative to assign, direct and control the work of employees under their supervision.
