What are the responsibilities and job description for the Administrative Assistant II position at UMass Med School?
Administrative Assistant II
Minimum Salary US-MA-Shrewsbury
Job Location 1 month ago (12 / 17 / 2024 9 : 40 AM)
Requisition Number
2024-47313
of Openings
Posted Date
Shift
Non Exempt
Exempt / Non-Exempt Status
Union Position-W28-SHARE
Overview
POSITION SUMMARY :
Under the general supervision of the Manager / Department Head or designee, the Administrative Assistant II coordinates and performs a variety of confidential and complex administrative duties independently with minimal direction.
Responsibilities
ESSENTIAL FUNCTIONS :
Coordinate and perform complex, and varied administrative tasks requiring a high degree of independent action and the setting of priorities and procedures.
- Prepare and / or update correspondence, memoranda, agendas, handouts, website updates, and reports, etc.
- Record, prepare, and distribute minutes
- Maintain calendar(s)
- Assist employees with onboarding, training, and answer operational questions within the scope of duties
- Assist with the processing of payroll, personnel action, and other human resource related forms
- Perform data entry and generate reports
- Organize information into spreadsheet format from data collection. Generate reports in preparation for analysis and graphical display from spreadsheets and databases
- Arrange travel logistics and coordinate schedules. Complete travel advance and authorization forms.
- Maintain travel records
- Schedule or arrange for conferences, meetings, interviews, appointments, retreats, events, or similar activities
- Review expense reports. Submit voucher forms with appropriate receipts and information for reimbursement
- Process and track documents such as invoices, payments and requisitions. Follow up on payments. Reallocate purchases when necessary
- Answer phones and screen calls. Provide information independently and respond to complex questions
- Greet visitors; ascertain their needs and provide information
- Review, sort, distribute, and file a variety of material. Identify priority items and route accordingly
- Order and maintain office and other department supplies
- Answer e-mails and respond to routine correspondence
- Perform other duties as required.
Qualifications
REQUIRED QUALIFICATIONS :
Additional Information
PREFERRED QUALIFICATIONS :
