Office Assistant III

Use of Umatilla County application is REQUIRED. https://www.co.umatilla.or.us/departments/hr

Office Assistant III

SALARY: $3,098.00/ Month - Plus Excellent Benefits

CLOSING: Open Until Filled

DEPARTMENT: Juvenile Division

WORK LOCATION: This is NOT a remote position and work will be fully onsite.

GENERAL DESCRIPTION OF POSITION

This position performs advanced confidential secretarial work to include Motions, Affidavits, Judgments and Dispositions, Expunctions, and other Legal Documents for signatures. Additionally, this position provides for a full range of secretarial assistance to the Director, Deputy Director and Probation Counselor(s). Duties include computer operations, typing, filing, recording and reviewing documents that may be sensitive in nature. Performs telephone duties, assists and greets the public and other position duties as listed below.

SUPERVISORY RELATIONSHIPS

This position will report to and operate under the direct supervision of the Deputy Director as well as the Director .

PRINCIPAL DUTIES OF POSITION

Duties include but are not limited to as follows:

• Prepare legal documents to include Motions, Affidavits, Judgments and Dispositions, Expunctions Summons, Subpoenas, Notices and all other legal documents as directed for signature for all delinquency cases. (EE)
• Provide secretarial support to the Deputy Director and Probation Counselors.
• Performs filing, typing, recording and reviewing documents that may be confidential and/or sensitive in nature.
• Performs telephone duties. (EE)
• Greet and assist the public. (EE)
• Provide Notary Services to Juvenile Division Staff. (EE)
• Assist in the maintenance of files for juveniles over 18 years of age, to include destroying files of juveniles who have reached their Birthdate Eligibility.
• Coordinates the victim's packets, questions, and correspondence on all delinquency cases. (EE)
• Assist in performing background checks for armed services, Job Corps, Police Agencies and other Juvenile Departments.
• Assist Probation Counselors, Office Manager, and Administrator.
• Perform the daily mail ? run to the Courthouse. (EE)
• Computer literacy required to produce legal documents.
• Attend all staff meetings and minute taking.
• Monitor and coordinate expunction process in compliance with time lines set by State Guidelines. (EE)
• Assists public with completion of expunction request and general information.
• Maintain a safe, clean work area, personal and public safety is a priority.
• Establish and maintain a harmonious working relationship with other employees and general public.
• Work as directed by the immediate supervisor in accordance with the bargaining agreement and County policy.

OTHER DUTIES OF POSITION

This position shall also perform other duties and responsibilities as assigned by the Director and/or the Deputy Director.

REQUIREMENTS FOR POSITION

• High School diploma/GED required; or .
• Basic knowledge of the criminal justice system
• Self-motivated
• Detail Oriented
• Ability to organize and prioritize work to meet deadlines
• Ability to work as a team member as well as independently
• Establish and maintain appropriate, professional relationships with coworkers and outside agencies
• Demonstrated knowledge and skillful use of computers and assorted office equipment.
• Demonstrated ability to work with a diverse group of people, including sometimes angry and emotional juvenile offenders and parents.
• Ability to work with confidential information and perform as a team member.
• Excellent written and oral communication skills.
• Ability to follow written and oral instruction
• *This position under State of Oregon mandates is required to provide proof of full COVID-19 vaccination or have an approved medical or religious exception as a qualification of employment. *

SPECIAL QUALIFICATIONS

• Bilingual (English/Spanish) is required

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

While performing the duties of this job, the employee is frequently required to walk, sit, bend, talk and hear. The employee is required to use hands to finger, handle, or operate objects, tools, or controls; and reach with hands and arms.

The employee may occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

TOOLS AND EQUIPMENT USED

Computer, including word processing, data base, Internet, and spreadsheet programs; calculator, telephone, copy machine, fax machine and scan machine.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

While performing the duties of this job, the employee works outdoors in all weather conditions, it is incumbent on the employee to report for work with appropriate clothing for the conditions. Basic safety items such as gloves, ear plugs, dust masks and eye/face protection will be provided by the employer; the employee rarely works inside. The noise level in the work environment can be high, hearing protection is supplied and use is required.

This description covers the most significant essential and auxiliary duties performed but does not include other occasional work which may be similar, related to, or logical assignment to the position.

The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Use of Umatilla County application is MANDATORY and must be submitted via our online portal at https://umatilla.casellehire.com/jobs/. Anyone who qualifies for Veterans' Preference in Public Employment provided for in OAR 839-006-0435; please include proper certification (OAR 839-006-0465) with your application. Any applicant with a disability who needs reasonable accommodation in any step of the application or hiring process to assist or to demonstrate qualifications or to perform the essential functions of the job for which the applicant is applying should inform the Human Resources Department.

Umatilla County provides employment opportunity to all qualified employees and applicants, without unlawful regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, veteran's status or any other status protected by applicable Federal, Oregon, or Local Law.

AN EQUAL OPPORTUNITY EMPLOYER

Job Type: Full-time

Pay: $3,098.00 per month

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $3,098