What are the responsibilities and job description for the Office Assistant position at UMH Properties Inc?
UMH Properties, Inc. is a publicly traded Real Estate Investment Trust (REIT) that has tripled in size over the past 10 years, with no signs of slowing down.
We are seeking an Office Assistant for our Friendly Village location.
Job Purpose
The Office Assistant will perform various routine clerical duties to support the organization.
Job Duties
- Performs clerical duties including typing, filing, and completion of simple forms.
- Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
- Serves as the receptionist for the office, greeting visitors and applicants.
- Answers phones, directs calls to appropriate individuals and prepares messages.
- Copies, sorts, and files records related to office activities, business transactions, and other matters.
- Prepares letters, memos, forms, and reports according to written or verbal instructions.
- Sorts incoming mail and delivers it to the appropriate department or individual; processes outgoing mail.
- Maintains filing systems either manually or electronically.
- Manages calendars and schedules appointments.
- The position includes all other responsibilities that may be necessary to fulfill the duties associated with the position or as may be assigned.
Required Skills/Abilities:
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Proficient with Microsoft Office Suite or related software.
Education and Experience:
- High school diploma or equivalent required.
- Clerical experience preferred.
Physical requirements of the job
- Moving throughout the community by vehicle or on foot, or when travel is required.
- Frequent use of computer, keyboard, mouse, and phone during the workday.
- No heavy lifting is required.
Work Environment
- Working indoors in an office environment as well as moving throughout the community on foot or by vehicle
Travel
- Occasional car travel may be required to handle work-related errands outside of the community.
- Occasional car or air travel may be required to attend local or long distance trainings or when visiting other communities.
Work Schedule
- Full-time schedule, Monday through Friday, 40 actual hours worked per week with an unpaid lunch break each day.
- In-person attendance is an essential function of this position.
Job classification
- This is a non-exempt position under the Fair Labor Standards Act. Non-exempt employees will be eligible for overtime pay in weeks where total hours worked exceed forty hours.
UMH Properties, Inc. will explore and provide reasonable accommodations to assist any qualified individual with a disability in performing the essential functions of his/her job. Please speak with human resources should you require an accommodation or have any questions.
UMH Properties, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Candidates please note: You will receive emails regarding the status of your application. Some are autogenerated updates while others are correspondence from our HR team or the hiring manager directly. In some instances, these emails may go to your email SPAM folder. Be sure to check that folder regularly.
