What are the responsibilities and job description for the Purchasing Associate position at UMI Stone?
Purchasing Associate
Naples - Distribution
Job Title: Purchasing Associate
Job Description:
The Purchasing Associate will provide administrative support to the purchasing department, assisting with data processing and the efficient operation of purchasing processes. This role involves ensuring compliance with company policies and procedures.
Key Responsibilities:
- Order Management:
- Assist with the creation and processing of purchase orders.
- Track and follow up on orders to ensure timely delivery.
- Maintain an up-to-date database of orders, suppliers, and delivery schedules.
- Vendor Relations:
- Handle inquiries related to order status and delivery ETA’s.
- Maintain a list of approved vendors and ensure compliance with procurement policies.
- Documentation and Recordkeeping:
- Maintain accurate records of all purchases, including invoices, receipts, and other related documentation.
- Update and organize purchase files, ensuring they are easily accessible for future reference or audits.
- Ensure proper documentation for returns or exchanges of goods.
- Sales Support:
- Key account day to day management. Fulfillment of their orders.
- Sales support to sister companies, with 3rd party deliveries and/or container orders.
- Sales team support with inventory questions and ETA’s
- Monitor and maintain price adjustment cue.
- Customer Service Support for all orders that need inventory transferred from outside of their 2 branch transfer area
- General Administrative Support:
- Provide administrative support to the purchasing team
- Handle correspondence related to purchasing, including responding to emails and phone calls.
- Perform other administrative duties as required to ensure smooth operations of the purchasing department.
Qualifications:
- High school diploma or equivalent required; Associate’s degree or relevant certification preferred.
- Previous experience in a purchasing or administrative role is a plus.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) and purchasing software.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Ability to work collaboratively in a team environment and independently when necessary.
Skills:
- Strong attention to detail.
- Ability to multitask and handle multiple priorities.
- Problem-solving and analytical skills.
- Knowledge of procurement practices and procedures.
- Basic understanding of budgeting and cost control.
Working Conditions:
- Full-time position, in office.
