Chief of Staff

Earn up to $3,000 in incentive pay during your first year of employment!

Are you a motivated, results-oriented candidate seeking to put your talents, skills, and experience to work as part of a mission-driven, customer-focused organization? If so, we invite you to join UMOS’ diverse and dedicated team of over 1,000 professionals making a positive difference across more than 60 offices in seven states. Whether you are passionate about facilitating early childhood development; providing training and career planning for a parent; aiding a farmworker in accessing basic needs and new opportunities; educating at-risk individuals in HIV prevention; or supporting those fleeing domestic violence or human trafficking, UMOS is the place where you can fulfill your passion for helping families, businesses, and communities build better futures.

Benefits:
To support its team members, UMOS offers highly competitive compensation as well as a benefits package including:

• Paid time off that will increase over your years of service
• 15 paid holidays annually
• A robust range of insurance covering health, dental, vision, life, short- and long-term disability, and accidental death & dismemberment
• The options to establish either a Health Savings Account or Flexible Spending Account, which can be used to cover deductibles, prescriptions, and other healthcare expenses
• A variety of support services to promote well-being through the employee assistance program
• Retirement plan options, including 401(k) and Roth IRA, allowing you to make pre-tax or after-tax contributions. For those participating in the 401(k) Retirement Plan, UMOS annually contributes at least 3% of employees’ eligible compensation.

Chief of Staff Essential Duties and Responsibilities: 

Strategy and Project Management:

1. Supports the president's office in all strategic and organizational projects as directed and prioritizes strategic business moves.
2. Support management in executing the strategic plan in partnership with the president and senior leadership team, including hands-on support for transforming ideas into reality and monitoring progress.
3. Coordinate cross-organizational priorities and workflows and create systems of work integration for the teams.
4. Identify potential issues on projects, outgoing communications, or the president's agenda items. Initiate solutions to collaborate with the President and Senior Leadership Team.
5. Oversee key research and special projects, including preparing deliverables, drafting letters, correspondence, emails, and other tasks on behalf of the President as needed.
6. Works to maintain compliance and risk management systems.

Administration & Communications:

1. Ensure coordination and organizational effectiveness by prioritizing, scheduling, and managing key internal and external meetings and agendas for the president's office, including maintaining a calendar and prioritizing schedule and time.
2. Support the workflows of the Senior Leadership Team to ensure alignment of the President's office.
3. Represent UMOS at meetings and events, sometimes on behalf of the President, capture key takeaways, and ensure the President is up to date on needed follow-up actions.
4. The chief of staff frequently handles internal and external communications, communicating with employees, partners, and clients through correspondence, speech writing, report generation, and the president’s newsletters.
5. Work with the President to schedule and coordinate weekly Senior Leadership Team and all-staff meetings and their corresponding agendas.
6. When needed, provide additional capacity to the President and Senior Leadership Team on various levels, including managing and executing virtual and in-person events.
7. Train and manage administrative personnel and associates.

Board Support:

1. Serve as a key liaison and point of contact to the Board of Directors.
2. Serve as the primary staff liaison to the Board, PC, and CSBG Advisory Committee and manage Program Governance tasks and follow-ups.
3. Plan and schedule the UMOS’s quarterly board meetings and retreats.
4. Directs administrative personnel to organize quarterly board materials and assemble and distribute a Board packet and corresponding communications pre- and post-meetings.
5. Adhere to compliance with applicable rules and regulations outlined in the bylaws regarding board and committee matters, including advance distribution of materials
6. Manage administrative board communications, meeting preparation, and recordkeeping and ensure documents are accurate and kept confidential.

Chief of Staff Qualification:

1. A bachelor's degree in business, social services, education, or a similar field. An advanced degree is preferred.
2. Strong project management expertise, with experience managing complex projects and multiple teams.
3. Excellent organizational and time-management skills and two years of corporate relations experience.
4. Written and oral communication skills, including solid presentation abilities and the ability to foster productive relationships.
5. Trustworthy and dependable, able to work with confidential information.
6. Strong technology skills and comfort with digital platforms and data systems.
7. Advanced proficiency in Microsoft Word, Excel, and PowerPoint is required, and familiarity with Adobe Creative Suite and data management systems is preferred.

Work Environment, Physical and Sensory Demands

Physical Demands:

1. Employees are frequently required to stand, walk, sit, and
2. Occasionally required to lift and /or move up to 30
3. Frequently required to drive and occasionally travel.
4. Frequently exposed to moderate temperature generally encountered in a controlled temperature environment and outside
5. Noise level in this work is usually semi-moderate.

Tools & Equipment Used:

1. iPad, iPhone, laptop computers, projectors, copy/scanner machine,
2. Be able to scan documents and encrypt documents as
3. Use first aid equipment and a fire Usage varies by position.

Additional Eligibility Requirements:

Employment with UMOS is contingent upon successfully completing a criminal background check and Driver’s License check prior to employment.

UMOS is an equal opportunity Affirmative Action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Salary : $3,000