Real Estate Lease Admin

Umpqua Bank is headquartered in the Pacific Northwest with 5,000 employees and offers banking services to customers throughout the nation. It’s an especially exciting time to join our team as, following the recent merger with Columbia Bank, we have grown to become a leading western-based regional bank with more than $50B in assets under management and an unwavering commitment to our associates, our customers, and our communities.    

We create a great place to work by offering a special brand of relationship banking and by providing a culture where associates thrive. Associates who embody our core values fit in well here and we are eager to meet candidates who demonstrate behaviors that align with Trust, Ownership, Growth, Empathy, Teamwork, Heart, Enjoyment, and Relationships.

About the Role:

The Real Estate Lease Administrator is a pivotal role responsible for supporting the lease administration process, ensuring accuracy in records management, and assisting with the reporting and financial operations for the Bank’s portfolio. This position requires a detail-oriented professional with a background in real estate leasing and finance. 

• Assist with maintaining the company's real estate records, financials obligations, and reporting for all leased, subleased and owned properties.
• Ability to understand and interpret complex commercial lease terminology (base rent, operating expenses, commencement date, rent commencement date, real estate tax, insurance obligations, etc.)
• Oversight of the abstraction of key data from leases, subleases and owned properties, and ensuring accuracy and compliance with lease terms, while demonstrating exceptional attention to detail in all documentation and reporting.
• Foster relationships with vendors, legal, finance, and real estate departments to align lease administration strategies with company objectives.
• Maintain regular communication with landlords, real estate, and external & internal stakeholders to address lease-related issues.
• Ensure compliance with financial, legal, and lease requirements.
• Work with finance or service provider as applicable to process variable invoice expenses for payment.  
• Assist with the tenant and subtenant lease income process by ensuring timely rent collections and calculation of expense passthroughs and true ups.
• Continuously evaluate and enhance lease administration processes to optimize efficiency and accuracy
• May participate in project teams.

• Demonstrates compliance with all bank regulations for assigned job function and applies to designated job responsibilities – knowledge may be gained through coursework and on-the-job training. Keeps up to date on regulation changes.
• Follows all Bank policies and procedures, compliance regulations, and completes all required annual or job-specific training.
• Maintain a working knowledge of Bank's written policies and procedures regarding Bank Secrecy Act, Regulation E, Fraud Risk Management and other regulations as applicable to this job description.
• May be asked to coach, mentor, or train others and teach coursework as subject matter expert.
• Actively learns, demonstrates, and fosters the Umpqua corporate culture in all actions and words.
• Takes personal initiative and is a positive example for others to emulate.
• Embraces our vision to become “Business Bank of Choice”
• May perform other duties as assigned.

About You:

• High School Diploma or GED. Required.
• 2-4 years of relevant Lease Administration or equivalent and significant previous experience in a geographically dispersed environment. Preferred
• Capable of effectively working in a fast-paced environment while managing multiple tasks simultaneously.
• Strong planning and organization skills with the ability to pivot quickly as needed.
• Excellent at building and maintaining relationships.
• Excellent written and verbal communication abilities.
• Meticulous and strong attention to detail.
• Skilled using personal computers and software packages, including Microsoft Office (Word, Excel), and industry-standard lease administration tools (Sequentra, Lease Harbor, LeaseAccelerator, etc.).

Workstyle: Fully onsite.

Our Benefits:

We offer a competitive total rewards package including base wages and comprehensive benefits. The pay for this role would pay $25.23, and the pay rate for the selected candidate is dependent upon a variety of non-discriminatory factors including, but not limited to, job-related knowledge, skills, and experience, education, and geographic location. The role may be eligible for performance-based incentive compensation and those details will be provided during the recruitment process.

We offer eligible associates comprehensive healthcare coverage (medical, dental, and vision plans), a 401(k)-retirement savings plan with employer match for qualifying associate contributions, an employee assistance program, life insurance, disability insurance, tuition assistance, mental health resources, identity theft protection, legal support, auto and home insurance, pet insurance, access to an online discount marketplace, and paid vacation, sick days, volunteer days, and holidays. Benefit eligibility begins the first day of the month following the date of hire for associates who are regularly scheduled to work at least thirty hours weekly.

Our Commitment to Diversity:

Umpqua Bank is an equal opportunity and affirmative action employer committed to employing, engaging, and developing a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, age, sexual orientation, gender identity, gender expression, protected veteran status, disability, or any other applicable protected status or characteristics. If you require an accommodation to complete the application or interview(s), please let us know by email: [email protected].

To Staffing and Recruiting Agencies:

Our posted job opportunities are only intended for individuals seeking employment at Umpqua Bank. Umpqua Bank does not accept unsolicited resumes or applications from agencies and Umpqua Bank will not be responsible for any fees related to unsolicited resume submissions. Staffing and recruiting agencies are not authorized to submit profiles, applications, or resumes to this site or to any Umpqua Bank employee and any such submissions will be considered unsolicited unless requested directly by a member of the Talent Acquisition team.