What are the responsibilities and job description for the Executive Assistant position at UNC Charlotte?
General Information
Vacancy Open to
All Candidates
Employment Type
Permanent - Full-time
If time-limited, note appointment end date
Hours per week
40
Months per year
12
Position Number
001968
NC Salary Grade Equivalency
GN10
Classification Title
Executive Assistant - Journey
Working Title
Executive Assistant
Salary Range
$51,498 - $60,000
Anticipate Hiring Range
$51,498 - $60,000
FLSA Status
Non Exempt
Division
Academic Affairs
Department
Coll of Computing&Informatics (Col)
Work Unit
College of Computing & Informatics
Work Schedule
8:00 am – 5:00 pm Monday – Friday
Occasional evening and weekend hours may be required.
Occasional evening and weekend hours may be required.
Primary Purpose of Position
This position serves as the Executive Assistant to the Dean of the College of Computing and Informatics.
Minimum Education/Experience
Required Minimum Qualifications:
Graduation from high school and three years of progressively responsible administrative/office management experience; or graduation of a two-year secretarial science or business administration program and one year of experience as described above; or graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field; or an equivalent combination of training and experience.
University Preferred Qualifications:
Graduation from high school and demonstrated knowledge, skills, and abilities gained through five years of progressively responsible administrative/office management experience; or graduation of a two-year secretarial science or business administration program and three years of experience as described above; or graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field and two years of progressively responsible administrative/office management experience; or an equivalent combination of training and experience.
Graduation from high school and three years of progressively responsible administrative/office management experience; or graduation of a two-year secretarial science or business administration program and one year of experience as described above; or graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field; or an equivalent combination of training and experience.
University Preferred Qualifications:
Graduation from high school and demonstrated knowledge, skills, and abilities gained through five years of progressively responsible administrative/office management experience; or graduation of a two-year secretarial science or business administration program and three years of experience as described above; or graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field and two years of progressively responsible administrative/office management experience; or an equivalent combination of training and experience.
Essential Job Duties
Key Responsibilities:
- Administrative support including calendar management, email management, document management, and office management.
- Schedules meetings with C-suite executives, external stakeholders advisory boards, and other key individuals and coordinates travel arrangements for the Dean.
- Creates, edits, and formats documents such as letters, reports, and presentations.
- Executive support includes project coordination, relationship management, stakeholder relations, and proactive problem-solving. Proactively anticipates and addresses the Dean’s needs and priorities.
- Collaborates with the college and department review committees to assist the Dean with confidential personnel matters, including faculty reviews, promotions, and tenure processes.
- Coordinate the events in which the dean participates.
- Provides a high level of personalized support to the Dean in his/her daily activities and handles a wide range of requests and inquiries effectively and efficiently.
- Possesses a high degree of discretion and confidentiality in managing sensitive matters related to the Dean’s office.
Other Work Responsibilities
Other duties as needed to provide a high level of administrative support to the CCI College Dean.
Departmental Preferred Experience, Skills, Training/Education
- Bachelor’s degree from an appropriately accredited institution.
- Prior experience in higher education directly supporting an academic administrator.
- Strong communication (both written and verbal), organizational, and planning skills.
- Experience operating with a high degree of confidentiality and discretion.
- Experience with travel processing and P-card reconciliation, including knowledge of related policies and procedures.
- Experience with research, interpretation, and summary of information to support decision-making processes.
- Prior experience with Microsoft Office Suite, Google Drive, Zoom meetings, and Concur is a plus.
Necessary Licenses or Certifications
Work Location
Woodward Hall
Posting date
02/07/2025
Closing date
02/23/2025
Proposed Hire Date
03/03/2025
Contact Information
Special Notes to Applicants
- UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/
- The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report.
- If there is a document, you feel is relevant to this position that you would like reviewed with your resume and application you may upload it to the “Other Documents” section of the Applicant Documents.
- Please upload reference information that includes names, position titles and company/institutions, phone numbers, and email addresses of at least two current/previous supervisors. The Search Committee will not contact references without first verifying permission with the finalist.
- Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. (see the job duties section of previous employment).
- Do not write ‘see resume’ on your application when completing the job duties section.
- Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. (see the job duties section of previous employment).
- Please submit a resume and cover letter with your application.
- Your resume and cover letter will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.
Salary : $51,498 - $60,000
