What are the responsibilities and job description for the Documentation Specialist position at Uniloy?
Job Summary
The documentation specialist performs tasks such as researching documentation histories, editing and proofreading documents, reviewing technical specifications and mechanical drawings, and compiling this information in a clear and organized manner. The Document Specialist will ensure that all documents are accurately maintained, compliant with ISO 9001 standards, and readily accessible for administrative and quality management purposes.
Duties
- Acts as the gatekeeper for all information that flows into and out of the Documentation department.
- Keeps abreast of documentation trends and technologies in order to ensure work is being done with the best tools and delivered to the customer using the best methodologies.
- Manages relationships with translation vendors and coordinates translation projects.
- Manages an archive containing the documentation histories for every shipped product.
- Ensures that the provided documentation meets all industry standards, safety, and legal requirements.
- Writes product user manual components and accompanying documents.
- Edits and updates all documentation.
- Compiles BOM information and engineering drawings to assemble machine specific Parts Manuals.
- Assembles manual components as needed for each machine.
- Prepares manual sets, machine prints, and ancillary materials for shipment.
- Locates relevant information in various IT systems (databases, ERP systems, shared network folders).
- Manages documentation projects.
- Updates Documentation Database with relevant project and assignment information.
- Works with engineers and technical personnel to gather information.
- Excellent writing, editing, and proofreading skills, including experience working with style standards such as Chicago, AP, Gregg, or corporate style manuals.
- Advanced experience with a wide variety of technical communication tools including Adobe FrameMaker, Interleaf, Microsoft Work, Adobe Acrobat and Adobe Illustrator.
- Experience with general office productivity software such as Windows, Excel, Access, PowerPoint, and Outlook.
- Some experience using electronic content management systems (databases, ERP systems, or similar) in order to locate information and manage data.
- Some experience with electronic graphics and illustrations, so as to be able to manage or edit graphics, if needed.
- All other duties as assigned.
Qualifications
- Bachelor’s Degree in Communications or related field.
- At lease 3 years of experience working in a documentation related job field.
- Familiarity with document management systems and quality management principles (ISO 9001).
- Strong organizational skills with a keen attention to detail.
- Proficient in data entry and administrative tasks.
- Excellent technical writing skills with the ability to create clear and concise documentation.
- Ability to work independently as well as collaboratively within a team environment.
- Strong communication skills, both written and verbal, are essential for effective collaboration across departments.
This position is ideal for individuals who are passionate about maintaining high standards of documentation while supporting the overall efficiency of the organization.
Job Type: Full-time
Pay: $50,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- Overtime
Work Location: In person
Salary : $50,000 - $60,000
