Senior Director of Health Facilities Management

Description

Our Mission, Vision, & Model of Care

At Union Community Care, our purpose is to spark equity through patient-led healthcare that welcomes and strengthens our communities by integrating body, mind, and heart.

We envision vibrant and healthy communities supported by inclusive healthcare that embraces each member's unique culture, needs, and values, and emboldens them to make healthful choices that fuel their well-being and the well-being of others.

We believe in whole health. This means we address and heal disease but equally important, we work at the causes of the causes, the social ills that must be addressed to achieve true equity.

We listen, learn, and embrace the complex lives and unique strengths of our patients, and we work hard to break down all barriers to care. This means we look through a grassroots lens. We connect with our communities because we are our communities. Each of us is a neighbor, a friend, a family member, and together, we are a trusted community health center.

Qualifications

JOB SUMMARY

The Senior Director of Health Facilities Management is a senior-level position responsible for overseeing the physical infrastructure, building systems, and facilities management within Union Community Care, a healthcare organization. The role ensures that healthcare facilities operate efficiently, safely, and in compliance with healthcare regulations and standards. The Senior Director of Health Facilities Management ensures that the healthcare facility is a safe, functional, and welcoming environment for both patients and staff. By maintaining infrastructure and facilities at a high standard, the Senior Director helps improve operational efficiency, patient outcomes, and staff satisfaction. Furthermore, a well-managed facility contributes to cost savings and compliance with healthcare regulations, reducing risks related to patient safety and operational disruptions.

SPECIFIC JOB DUTIES

1.  Infrastructure Management

• Oversee Building Systems: The senior director is responsible for the maintenance and operation of essential infrastructure systems, including heating, ventilation, and air conditioning (HVAC), plumbing, electrical, and life-safety systems (fire alarms, sprinkler systems).
• Building Integrity: Ensure that the physical structures of healthcare facilities are safe, secure, and well-maintained. This includes managing renovations, expansions, and construction projects to ensure they meet the needs of the healthcare organization.
• Energy Efficiency and Sustainability: Implement strategies to reduce energy consumption, improve sustainability, and manage utilities efficiently.

2.  Facilities Operations

• Day-to-Day Management: Ensure that the facility operates smoothly by overseeing the daily maintenance, repair, and cleanliness of the healthcare environment.
• Safety and Compliance: Ensure the facility complies with regulatory standards, including OSHA, Joint Commission standards, and local health and safety codes. This also includes managing emergency preparedness and disaster recovery plans.
• Equipment Maintenance: Oversee the maintenance of medical and non-medical equipment, ensuring all are functioning properly and in compliance with safety standards.

3.  Leadership and Coordination

• Team Management: Lead teams that handle various aspects of facilities management, including maintenance staff, engineers, safety officers, and contractors. The director ensures that these teams are well-trained and equipped to handle the demands of a healthcare environment.
• Collaboration with Other Departments: Work closely with clinical, administrative, and operational teams to ensure that facilities management aligns with the broader goals of the healthcare organization. This may involve coordinating with medical staff to ensure equipment and facilities support patient care needs.

4.  Budgeting and Financial Management

• Budget Oversight: Manage the budget for facility operations, infrastructure upgrades, and capital projects. The senior director ensures that expenditures are aligned with organizational priorities and that cost-saving measures are implemented where possible.
• Vendor Management: Negotiate contracts and manage relationships with external vendors, such as construction companies, equipment suppliers, and maintenance contractors.

5.  Strategic Planning and Development

• Long-Term Facility Planning: Play a crucial role in the strategic planning for the future of the organization’s facilities, including expansion, modernization, and technological upgrades.
• Capital Projects: Create pro-forma budgets and lead large capital projects such as expansions, new building developments, or major renovations. The director ensures that these projects are completed on time, within budget, and to the highest quality standards.

6.  Risk Management and Disaster Recovery

• Emergency Preparedness: Develop and implement emergency preparedness plans for natural disasters, pandemics, or other emergencies that could disrupt healthcare services. This may include coordinating response efforts and ensuring infrastructure resilience.
• Risk Mitigation: Conduct risk assessments and ensure that appropriate measures are in place to mitigate risks related to infrastructure, safety, and security.

POSITION REQUIREMENTS

• Technical Expertise: Deep knowledge of building systems, healthcare infrastructure, energy management, and facility design.
• Leadership: Strong leadership and team management skills to guide facilities teams and collaborate with various departments across the organization.
• Project Management: Experience managing large-scale projects, such as construction or renovation, including budgeting, timeline management, and quality control.
• Compliance Knowledge: Thorough understanding of healthcare regulations, accreditation standards (e.g., Joint Commission), and safety protocols.
• Problem-Solving: Ability to quickly identify and address infrastructure problems that may impact the safety and efficiency of healthcare services.
• Communication Skills: Ability to clearly communicate with both technical teams and non-technical stakeholders, including executives and clinical staff.

ESSENTIAL FUNCTIONS

In order to fulfill the requirements of this position, duties 1-6 are considered essential functions of the job.

ORGANIZATIONAL INVOLVEMENT

This position is required to participate in mandatory all staff meetings, team meetings and trainings.