Grants Specialist

Salary : $68,992.55 - $103,488.82 Annually

Location : Monroe, NC

Job Type : Full-Time Regular

Job Number : 405014

Department : Budget & Grants Management

Opening Date : 12 / 04 / 2024

General Statement

The Grants Specialist, under general supervision, prepares or consults on the preparation of grant applications; administers ongoing grant programs and related funds; and analyzes existing projects or programs to determine effectiveness. Work involves ensuring expenditures of grant funds are spent according to regulations and deadlines are met; maintaining and revising grant and contract files, databases, ledgers and records; monitoring compliance with grants stipulations and program progress through on-site monitoring and reviewal of subrecipient files and reports. Work also involves preparing documentation / reports according to required format of Federal / State grantors; providing information concerning programs and explaining the application process; providing technical assistance to subrecipients; reviewing and evaluating grant applications or proposals; and compiling and preparing reports.

Essential Functions

Manages and administers federal and state-directed grant funds, which oftentimes involve multiple local and private non-profit entities.

Advises on and monitors compliance with grant programs, policies, and procedures.

Prepares or consults on the preparation of grant applications and proposals.

Compiles and maintains timely and detailed documents and information needed to generate and analyze reports, process payments, and complete projects.

Provides technical assistance to departmental grant representatives concerning grants research and development, grants writing, grants applications, and grants monitoring, compliance, and reporting, primarily through the County's grants management system.

Ensures compliance of Federal and State program activities with pertinent Federal, State, and Local laws, statutes, regulations, policies, procedures, guidelines, and standards.

Responds to questions and concerns; and develops recommendations for resolving them.

Interacts with subgrantees to monitor their work towards grant completion and closeout, and documents and reports on project progress.

Attends and participates in community meetings regarding the impact of allocations of funds; coordinates public hearings and other related meetings.

Keeps management informed of successes, project progress, and potential issues with assigned projects.

Plans, directs, and controls all facets of complex grant programs.

Establishes effective working relationships and uses good judgment, initiative, and resourcefulness when dealing with management, representatives of other governmental units, professional contacts, other employees, and the public.

Communicates effectively while presenting ideas orally and in writing. Prepares and maintain a wide variety of records and reports according to accepted standards.

Maintains attention to detail and works effectively under stress and changes in work priorities.

Performs other related duties as assigned.

Qualifications

MINIMUM QUALIFICATIONS

Education and Experience :

Bachelor's Degree in Public Administration, Public Service, Business Administration or related field, and two (2) years of related experience in government Grants Management or Community Development; or equivalent combination of education and experience.

Special Requirements :

Extensive knowledge of the laws, policies, and principles of community planning and grants management. Extensive knowledge of grant application and administration procedures, as well as reporting and evolution requirements. Thorough knowledge of the processes associated with County ordinances and State and Federal statutes, which govern community and economic development activities, and related internal compliance data requirements.

PREFERRED QUALIFICATIONS

Education and Experience :

Bachelor's Degree in Public Administration, Public Service, Business Administration or related field, and two (2) years of experience in government Grants Management, Community Development, Federal Grants including Integrated Disbursement & Information System, Disaster Recovery Grant Reporting System, Electronic Line of Credit Control Center, Sage HMIS Reporting Repository, or other HUD reporting and disbursement systems.

Supplemental Information

PHYSICAL DEMANDS

Must be physically able to operate a variety of machinery and equipment including computers, copiers, typewriters, calculators, printers, scanners, shredders, etc. Must be able to exert up to 30 pounds of force occasionally, and / or a negligible amount of force constantly to move objects. Physical demand requirements are in excess of those for Sedentary Work. Light Work usually requires walking or standing to a significant degree. However, if the use of arm and / or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.

WORK ENVIRONMENT

Work is performed in a dynamic environment that requires the need to be sensitive to change and responsive to changing goals, priorities, and needs.

INSURANCE PROGRAMS

HEALTH INSURANCE

All full-time employees and their eligible dependents can participate on the first day of the first full month of employment. You must sign up for coverage within your first 30 days of employment or wait until the annual enrollment period. Health Reimbursement Account Preventative Care Coverage Prescription Coverage Vision Coverage

DENTAL INSURANCE

All full-time employees and their eligible dependents can participate on the first day of the first full month of employment. You must sign up for coverage within your first 30 days of employment or wait until the annual enrollment period.

LIFE INSURANCE

Basic Term life Insurance in the amount of one times the annual salary is provided for all full-time and benefitted part-time employees. Additional coverage is available for purchase through payroll deduction for the employee and eligible dependents.

FINANCIAL PROGRAMS

RETIREMENT

Membership in the North Carolina Local Government Employees Retirement System is a requirement for all full-time and benefitted part-time employees. Employees contribute six percent (6%) of their annual compensation before it is taxed. If you leave County service before retirement, you may withdraw your retirement contributions or elect to freeze your contributions in anticipation of future local government employment. If you have five (5) years of service, you are 100% vested in the NCLGERS.

NC401(k)

The NC401(k) supplemental retirement program is available to full-time and benefitted part-time employees. The County establishes this 401(k) account for each eligible employee and makes a five percent (5%) contribution based on biweekly earnings. Employees may elect to make voluntary contributions through payroll deduction.

457 DEFERRED COMPENSATION

The 457 Deferred Compensation program is available to all employees through payroll deduction. Deferred compensation is a voluntary investment plan to supplement retirement income and to defer taxable income.

FLEXIBLE SPENDING ACCOUNTS

Options are available to regular full-time and benefitted part-time employees who wish to use pre-tax dollars for eligible medical, pharmacy, dental, vision, and daycare expenses. The Flex Debit Card program gives you instant access to your account funds.

Health Care Spending Account Section 125 of the IRS Code allows yearly voluntary enrollment to set aside pre-tax dollars for eligible health care expenses.

Dependent Care Spending Account Section 125 of the IRS Code allows yearly voluntary enrollment to set aside pre-tax dollars for eligible dependent care expenses.

DIRECT DEPOSIT

Deposit of your paycheck will be made to checking or savings accounts in a bank of your choice.

CREDIT UNION

Local Government Federal Credit Union membership is available to all employees. Once you join, you can remain a member for as long as you choose. Immediate family members such as : spouse, children, stepchildren, brothers, sisters and parents can all become members.

TRUIST

No Overdraft Fees

100 Negative Balance Buffer

Online and Mobile Banking with Bill Pay

LEAVE PROGRAMS

VACATION LEAVE

Vacation leave is accrued based on creditable years of service in the Local Government Employees Retirement System.

SICK LEAVE

For full-time County employees, sick leave accrues at eight (8.0) hours per month. Benefitted part-time employees accrue prorated sick leave based on a percentage of the full-time rate. Your unused sick leave balance can be applied as creditable service toward a service retirement under the guidelines of the NCLGERS.

SICK LEAVE TRANSFER FROM OTHER AGENCIES

Unused sick leave earned from another North Carolina Governmental Agency and / or entity, will be accepted and transferred to the County as follows : twelve (12) sick leave days will be transferred and added to the employees active sick leave balance after completion of six (6) months of employment. The remaining balance of sick leave documented for transfer at the time of employment will be recorded in the employees permanent personnel file. On the fifth anniversary of employment with the County, the remaining balance of transferred sick leave will be added to the employees active sick leave balance.

HOLIDAYS

There are 12 County recognized holidays per year with 1 floating holiday available.

MILITARY LEAVE

Annual Training - 10 paid workdays granted.

Active Duty - 20 paid workdays granted.

CIVIL LEAVE

Paid leave is provided to full-time or regular part-time County employees called for jury duty or as a witness of the court for the federal or state government, or a subdivision thereof.

FAMILY & MEDICAL LEAVE ACT

Federal law provides job protection and continuation of existing paid health insurance during 12 weeks of leave, paid or unpaid, to an eligible employee for qualifying events. These events can include birth or adoption, and serious illness of an immediate family member, or of the employee.

PAID PARENTAL LEAVE

Parental Leave provides the employee paid leave for the first eight weeks of approved FML for the birth of a son or daughter, or placement with the employee of a son or daughter for adoption or foster care.

ADMINISTRATIVE LEAVE

Educational Leave is available to regular full-time and benefitted part-time employees when participating in a job-related, short course, such as an update, not to exceed ten (10) consecutive working days.

VOLUNTEER TIME OFF

Volunteer Time Off will provide employes with 16 hours of paid time per calender year to volunteer at approved Union County community partner agencies.

OTHER PROGRAMS

EMPLOYEE ASSISTANCE PROGRAM

The Employee Assistance Program is open to all employees and their dependents. It is a confidential service provided at no cost to the employees of the County. EAP provides certified counselors who administer assessment and brief therapy to employees who want help with a variety of personal and work-related issues such as stress, parenting concerns, grief, alcohol / drug use, family problems, financial concerns, and work-related problems.

AQUATIC AND FITNESS CENTER

We believe that staying healthy is more than just exercising regularly and eating well. Individual and family discount membership and monthly dues are available to full-time and benefitted part-time employees through payroll deduction.

NATIONAL COLLEGE SAVINGS PROGRAM

The National College Savings Program is open to all employees. The Program is designed to provide certain tax advantages, encourage and facilitate saving to pay the costs of attending eligible institutions.

Choose the statement that best describes your experience and communication skills regarding grant administration. Select all that apply.

• I have prepared written correspondence communicating revisions or clarifications that recipients must make to grant documents such as applications and post-award reports.
• I have refined and disseminated policy guidelines to grant recipients, coworkers, and senior officials.
• I have provided written guidance to grant applicants.
• I have participated in teams and working groups to develop and implement policy.
• I have provided training to grant applicants and recipients.
• I have provided advisory, consultation, and technical services on a broad range of programmatic initiatives that involve controversial issues.
• I have provided guidance on problems and multifaceted matters that are new, highly controversial, and / or precedent setting in nature.
• None of the above.

Select all that you have experience with (Grant agreements, Cooperative agreements, Application negotiations, Award processing, Post-award processing, Award closeouts) :

Which of the following have you been responsible for? Select all that apply.

Which of the following best reflects your ability to analyze the quality of written grant proposals? Select all that apply.

Which of the following have you performed? Select all that apply.

Do you have at least two (2) years of related experience in government Grants Management or Community Development?

Required Question

Salary : $68,993 - $103,489