Human Services Supervisor (Accounting)

Salary : $62,720.50 - $94,080.75 Annually

Location : Monroe, NC

Job Type : Full-Time Regular

Job Number : 531059

Department : Human Services Business Operations

Opening Date : 02 / 19 / 2025

Closing Date : 3 / 4 / 2025 11 : 00 PM Eastern

General Statement

The Human Services Supervisor, under limited supervision, supervises a team responsible for the coordination and implementation of program components within a Division of the Human Service Agency. Work involves : assisting the Program Manager and / or Division Director with the development of Program and Division goals, strategies, objectives, policies and procedures, and lead implementation of approved items in ways that promote a positive team culture, support program and team member improvement, and increase organizational effectiveness and efficiency of service delivery; supervision and development of staff; overseeing some aspects of operations, customer service and logistics; working to maximize efficiency; working collaboratively to ensure a culture of change management for improved outcomes as a shared expectation across Program and Division staff; assisting with policy and process development; implementing and sustaining approved policy, process-based infrastructure, and workflow improvements to maximize human and fiscal resources; utilizing functional knowledge, process and project management skills, in conjunction with innovative practices to implement data-driven, analytical decisions; and working directly with team members throughout the program and Division to ensure high-quality customer service.

As part of the recruitment process for this position, an online skills assessment is required to test the abilities needed to fulfill the essential functions of this job. After completing the application, please copy and paste the following link to complete the assessment :

https : / / www.ondemandassessment.com / link / index / JB-N3NQMKSRC?u=86102

Please note : Any candidates (internal or external) not taking the required tests as part of the application process will not be considered.

Essential Functions

Performs technical, administrative, and professional work while directing, planning, and organizing program specific components of day-to-day operations, customer service and logistics.

Performs supervisory duties such as : evaluating performance, reviewing and proposing disciplinary actions; interview and selection of applicants; providing career development; supporting and ensuring compliance with County policies. Provides staff with the necessary and up-to-date skills to deliver services.

Utilizes and creates various reports to track workloads and / or caseloads and determine job performance.

Interviews and recommends staff to hire. Leads and develops team members, through motivational coaching and implementation of an ongoing performance management process, including monitoring and evaluating staff's activities and performance and completion of yearly evaluations.

Provides training for staff by coordinating resources or personally directing the development and training of to ensure that all team members are properly inducted, oriented and trained to meet ongoing business needs.

Helps ensure all required team member or program component licensures and training are maintained to meet compliance standards and sustain best practices.

Assists with facilitation, and sometimes leads process and workflow improvement activities and trainings, and ensures documentation of all supervised job functions.

Promotes a culture of information sharing and practices clear and open communications to ensure that staff members know what results are expected of them and that they are regularly and appropriately informed of all County, Agency, and Program matters of concern to them.

Assists Program Manager and / or Division Director with development, implementation, and management of the administrative foundation for areas of accountability, including policies, procedures, training platforms and reporting documentation.

Assists Program Manager and / or Division Director with determining, monitoring and managing budgets, staffing, and equipment needs including hiring, training, monitoring, scheduling, and evaluation, and ensures consistent and appropriate application of County HR policies.

Ensures that grant requirements and / or local, state, and federal policies, rules, regulations, and operational requirements are complied with and properly implemented for specific program area(s) of accountability.

Studies and understands all aspects of grants for specific program area(s) of accountability, including assisting with preparation and / or submittal of grant applications, managing and monitoring activities to ensure compliance, and, completing required reporting.

Responds to the activation of the County's Emergency Operations Center (EOC) as appropriate when directed.

Represents the County, Human Services Agency, and program in a positive light by demonstrating the "Union County Way" of customer service with all staff, internal and external business partners, and customer by communicating in a timely, tactful, consistent manner, both with clear, accurate written information and verbally with poise, voice control and confidence.

Maintains an enthusiastic, self-starting approach to meet job responsibilities and accountabilities, while promoting a team environment and positive culture.

Consistently research situations and problems, seeking to understand all facts, then engages others to obtain experienced advice and understand alternatives before exercising judgment or taking action.

Performs other related duties as assigned.

POSITION SPECIFIC FUNCTIONS :

HS : Business Operations - Accounting

Manages daily activities of accounts payable, accounts receivable, budget, and all county accounting operations for Human Services Department.

Manages all Human Service financial audits.

Assists staff in the management of various grants received from outside partners and ensures fiscal oversight of funds.

Assists with the preparation of the annual Human Services budget.

Responsible for overseeing the departmental processing of federal reimbursement revenues, such as FEMA.

Provides support to staff responsible for monitoring Community Support & Outreach, Public Health, Social Services, Human Services Administration, Veterans Services, and Transportation budgets.

Monitors and manages budget expenditures and revenues to ensure activities align with established budget.

Ensures compliance with local, state, and federal fiscal regulations and confidentiality requirements in operating and maintaining a variety of systems, records, and reports.

Compiles and completes the annual Medicaid Cost Settlement report for Public Health.

Reconciles quarterly Medicaid Separate Direct Payment for Local Health Department.

Oversees the balancing of key general ledger accounts.

Manages and reconciles multi-year funds associated with the Human Services Department.

Manages the annual Public Health Agreement Addendum by monitoring expenses to ensure compliance with allowable costs, managing budget amendments in coordination with annual budget, ensuring funding authorizations align with State's budget, and completing monthly expenditure reports in accordance with State requirements.

Manages and verifies contract processing in terms of budgetary allowances.

Completes review of monthly DSS reports detailing spending trends.

Prepares and processes journal entries, budget amendments, and line-item transfers.

Monitors all encumbrances and processes annual budget rolls.

Reconciles Public Health revenue received through Aid-to-County data upload.

Creates standard operating procedures for work processes.

Monitors existing workflows.

Serves as liaison between Human Services Accounting Team and Union County Finance Office.

Monitors, updates, and complies with Internal Controls for Human Services Department as it relates to fiscal requirements.

Exhibits proficiency in understanding all finance and procurement policies to include cash handling, travel, per diem rates, invoice processing, P-cards, reimbursement, vehicle use, petty cash & change fund.

Qualifications

MINIMUM QUALIFICATIONS

Education and Experience :

Accounting

• Bachelor's Degree from an accredited college or university with major coursework in accounting or related field and two (2) years of experience in government accounting and financial reporting including one (1) years of supervisory experience; or equivalent combination of education and experience.

Licenses or Certifications :

Must have a valid Driver's License and be able to maintain a safe driving history as defined by the Union County Vehicle Use Policy.

Special Requirements :

Applicable to Identified Human Services Positions Only : In order to perform work in this role, within (30) thirty days of employment you must provide immunization records, provide proof of immunity, or receive / start the required vaccination series, as applicable, along with complying with any necessary screenings, as required by the Union County Division of Public Health and its Healthcare Personnel Immunization and Tuberculosis Screening Policy, in accordance with applicable law.

Supplemental Information

PHYSICAL DEMANDS

Must be physically able to operate a variety of machinery and equipment including computers, typewriters, copiers, radios, fax machines, calculators, printers, etc. Must be able to exert up to 20 pounds of force occasionally, and / or a negligible amount of force constantly to move objects. Physical demand requirements are in excess of those for Sedentary Work. Light Work usually requires walking or standing to a significant degree. However, if the use of arm and / or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.

WORK ENVIRONMENT

Work is performed in a dynamic environment that requires the need to be sensitive to change and responsive to changing goals, priorities, and needs.

INSURANCE PROGRAMS

HEALTH INSURANCE

All full-time employees and their eligible dependents can participate on the first day of the first full month of employment. You must sign up for coverage within your first 30 days of employment or wait until the annual enrollment period. Health Reimbursement Account Preventative Care Coverage Prescription Coverage Vision Coverage

DENTAL INSURANCE

All full-time employees and their eligible dependents can participate on the first day of the first full month of employment. You must sign up for coverage within your first 30 days of employment or wait until the annual enrollment period.

LIFE INSURANCE

Basic Term life Insurance in the amount of one times the annual salary is provided for all full-time and benefitted part-time employees. Additional coverage is available for purchase through payroll deduction for the employee and eligible dependents.

FINANCIAL PROGRAMS

RETIREMENT

Membership in the North Carolina Local Government Employees Retirement System is a requirement for all full-time and benefitted part-time employees. Employees contribute six percent (6%) of their annual compensation before it is taxed. If you leave County service before retirement, you may withdraw your retirement contributions or elect to freeze your contributions in anticipation of future local government employment. If you have five (5) years of service, you are 100% vested in the NCLGERS.

NC401(k)

The NC401(k) supplemental retirement program is available to full-time and benefitted part-time employees. The County establishes this 401(k) account for each eligible employee and makes a five percent (5%) contribution based on biweekly earnings. Employees may elect to make voluntary contributions through payroll deduction.

457 DEFERRED COMPENSATION

The 457 Deferred Compensation program is available to all employees through payroll deduction. Deferred compensation is a voluntary investment plan to supplement retirement income and to defer taxable income.

FLEXIBLE SPENDING ACCOUNTS

Options are available to regular full-time and benefitted part-time employees who wish to use pre-tax dollars for eligible medical, pharmacy, dental, vision, and daycare expenses. The Flex Debit Card program gives you instant access to your account funds.

Health Care Spending AccountSection 125 of the IRS Code allows yearly voluntary enrollment to set aside pre-tax dollars for eligible health care expenses.

Dependent Care Spending AccountSection 125 of the IRS Code allows yearly voluntary enrollment to set aside pre-tax dollars for eligible dependent care expenses.

DIRECT DEPOSIT

Deposit of your paycheck will be made to checking or savings accounts in a bank of your choice.

CREDIT UNION

Local Government Federal Credit Union membership is available to all employees. Once you join, you can remain a member for as long as you choose. Immediate family members such as : spouse, children, stepchildren, brothers, sisters and parents can all become members.

TRUIST

No Overdraft Fees

100 Negative Balance Buffer

Online and Mobile Banking with Bill Pay

LEAVE PROGRAMS

VACATION LEAVE

Vacation leave is accrued based on creditable years of service in the Local Government Employees Retirement System.

SICK LEAVE

For full-time County employees, sick leave accrues at eight (8.0) hours per month. Benefitted part-time employees accrue prorated sick leave based on a percentage of the full-time rate. Your unused sick leave balance can be applied as creditable service toward a service retirement under the guidelines of the NCLGERS.

SICK LEAVE TRANSFER FROM OTHER AGENCIES

Unused sick leave earned from another North Carolina Governmental Agency and / or entity, will be accepted and transferred to the County as follows : twelve (12) sick leave days will be transferred and added to the employees active sick leave balance after completion of six (6) months of employment. The remaining balance of sick leave documented for transfer at the time of employment will be recorded in the employees permanent personnel file. On the fifth anniversary of employment with the County, the remaining balance of transferred sick leave will be added to the employees active sick leave balance.

HOLIDAYS

There are 12 County recognized holidays per year with 1 floating holiday available.

MILITARY LEAVE

Annual Training - 10 paid workdays granted.

Active Duty - 20 paid workdays granted.

CIVIL LEAVE

Paid leave is provided to full-time or regular part-time County employees called for jury duty or as a witness of the court for the federal or state government, or a subdivision thereof.

FAMILY & MEDICAL LEAVE ACT

Federal law provides job protection and continuation of existing paid health insurance during 12 weeks of leave, paid or unpaid, to an eligible employee for qualifying events. These events can include birth or adoption, and serious illness of an immediate family member, or of the employee.

PAID PARENTAL LEAVE

Parental Leave provides the employee paid leave for the first eight weeks of approved FML for the birth of a son or daughter, or placement with the employee of a son or daughter for adoption or foster care.

ADMINISTRATIVE LEAVE

Educational Leave is available to regular full-time and benefitted part-time employees when participating in a job-related, short course, such as an update, not to exceed ten (10) consecutive working days.

VOLUNTEER TIME OFF

Volunteer Time Off will provide employes with 16 hours of paid time per calender year to volunteer at approved Union County community partner agencies.

OTHER PROGRAMS

EMPLOYEE ASSISTANCE PROGRAM

The Employee Assistance Program is open to all employees and their dependents. It is a confidential service provided at no cost to the employees of the County. EAP provides certified counselors who administer assessment and brief therapy to employees who want help with a variety of personal and work-related issues such as stress, parenting concerns, grief, alcohol / drug use, family problems, financial concerns, and work-related problems.

AQUATIC AND FITNESS CENTER

We believe that staying healthy is more than just exercising regularly and eating well. Individual and family discount membership and monthly dues are available to full-time and benefitted part-time employees through payroll deduction.

NATIONAL COLLEGE SAVINGS PROGRAM

The National College Savings Program is open to all employees. The Program is designed to provide certain tax advantages, encourage and facilitate saving to pay the costs of attending eligible institutions.

Do you have governmental accounting experience? If so, how many years?

How many years of experience do you have in accounting?

Have you completed the skills assessment? The link was provided in the job description. The link is also below for quick reference. If the assessment is not complete, then the application will not be considered for review. You will not receive the link at a later date. Please copy and paste, in order to complete after the application is submitted.https : / / www.ondemandassessment.com / link / index / JB-N3NQMKSRC?u=86102

Describe your experience working in accounting.

Explain your experience working with fiscal audits.

Provide a summary of your experience supervising employees.

From your understanding of the job description, provide a summary of the job duties associated with this position.

Required Question

Salary : $62,721 - $94,081