What are the responsibilities and job description for the Event Planning Manager (Catering Manager Wedding Market) position at Union League Club of Chicago?
Position Summary: The Event Planning Manager is responsible for booking, planning, and managing the in-house details for group and social bookings. In addition, solicit business for assigned catering markets with an assigned revenue goal.
Essential Functions:
➢ Manage existing accounts and follow up with client/members re-solicitation to capture future business.
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Finalizes BEO’s weekly and has all information published for weekly distribution.
➢ Prepare Resumes for functions to review with the ops team.
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Take inquiries for the assigned market and contract bookings with the right F&B minimums, Guestrooms rates etc.
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Prospect for new business and help increase revenues and participate in sales calls to promote the club
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Give site tours to promote the Club
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Attend daily BEO meetings to review function details
➢ Have comprehensive knowledge of all operational departments within the Club; Front desk, Club services, housekeeping, audio visual, accounting, restaurants, bars, and engineering ➢ Ensure that all billing and charges for services are rendered.
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Enforces the service standards for all banquet events, meetings and related operations including innovative and creative food and beverage/bar displays.
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Handles member/guest complaints and works to provide a solution in a timely and professional manner.
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Promotes a positive work environment, and a positive team atmosphere with other Banquet, Catering and Culinary management and staff.
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Continues to acquire knowledge of the latest trends of special events and service by studying trade publications and attending local events to maintain visibility.
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Performs all other duties as assigned by the Director of Sales/Catering.
Qualifications and Skills:
Education: Bachelors’ degree in Marketing or Hospitality Management or any other combination of education, training or experience that provides the required knowledge skills and abilities.
Experience: Must have at least 1-2 years of Catering Sales or Event planning. Experience in a luxury Hotel or Club setting is preferred.
Additional Skills: Proficiency with Microsoft Word, Excel and Outlook is required, excellent communication, organization, and service-oriented people skills. Experience working with Delphi