Event Coordinator

Description

COMPANY DESCRIPTION: 

Union Rescue Mission (URM) is a 501(c)(3) nonprofit organization located in the Los Angeles Metropolitan Area. We are dedicated to serving men, women, and children experiencing homelessness and providing comprehensive emergency and long-term services to help them escape the dangerous streets of Skid Row. Established in 1891, URM is now one of the largest rescue missions of its kind in the United States and the oldest in Los Angeles. Join us at Union Rescue Mission as we bring hope and share the compassion of Christ to those devastated by homelessness. 

POSITION SUMMARY:

The Event Coordinator will assist in organizing, coordinating, and providing support to the Philanthropy Project Manager and the VP of Philanthropy to ensure a safe and seamless execution of each event, from pre-planning to post-event follow up.  

CORE WORK PRINCIPLE:

Colossians 3:23 is the foundation of URM’s standard for employment, “Whatever you do, work at it with all your heart, as though you were working for the Lord and not for people.” The goal for each employee is to enrich and sustain a humble heart attitude; to enrich and sustain a mindset of serving others, treating them with kindness and truth; and to enrich and sustain a zealous desire for achieving work objectives without any ulterior motives or agendas. 

EVENT COORDINATOR ESSENTIAL FUNCTIONS:

• Assists the Philanthropy Project Manager with daily administrative work as it relates to planning events for fundraising and donor cultivation. 
• Assists the Philanthropy Project Manager with maintaining event folders and documents on Teams/OneDrive to maintain historic accuracy and reporting.  
• Provides daily, weekly, and monthly event updates and assists with creating production meeting agendas. 
• Attends weekly meetings and confirm accuracy of event status and/or reservation(s). 
• Oversees the Events calendar and external calendar updates, maintain and organize shared calendar and files, and communicate necessary changes to the Philanthropy Team. 
• Organizes and maintains Events Team deliverables and assets, including donor gifts, auction items, and sponsorship benefits.  
• Shows strong initiative and negotiation skills in soliciting and securing resources, goods, and/or services in support of events, including but not limited to obtaining sponsorships, auction items, participants, and exhibitors as needed for each event. 
• Supports across affiliate teams/departments through preparation, staging, and return of Event Team assets (i.e., signage, table linens, collateral). 
• Assists with Check Requests, GIK documentation, team documents, and provides support with follow-up and communication.  
• Reserves workspace or meeting space, as needed. 
• Event Support: Provides on-site support at events, including build days, site visits, vendor meetings, fundraising events, and annual signature events.  
• Coordinates with the Philanthropy Assistant in scheduling Support Volunteers and prepares for volunteer tasks. 
• Interacts with and supports the growth of Event Support Volunteers. 
• Conducts other tasks and projects assigned by the Philanthropy Project Manager and the VP of Philanthropy.  
• Commitment to URM (Union Rescue Mission) mission, vision, and core values. 
• Encourages guests in their faith and growth in Jesus Christ. 

PHYSICAL DEMANDS:

In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to allow differently abled individuals to perform the essential functions of the job. 

• Manual dexterity for reaching, lifting objects, and operating office equipment, required.
• Ability to operate office equipment. 
• Travels, as required.  
• Must frequently lift and move up to 25 pounds. 
• Must occasionally lift and/or move up to 50 pounds. 

 WORK ENVIRONMENT:

In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to allow differently abled individuals to perform the essential functions of the job within the environment. 

• The office is clean, orderly, properly lit, and ventilated. 
• Noise levels are considered low to moderate. 

Requirements

EXPERIENCE, EDUCATION AND LICENSURES:

• Some college and/or a minimum of 2 – 3 years related experience in hospitality or similar event role; or equivalent combination of education and experience. 
• Some experience in event planning or event coordination. 
• Must have a valid CA driver’s license and meet the state-required amount of personal automobile liability insurance. 
• Demonstrates knowledge of market and competition. 
• Works within approved budget; contributes to profits and revenue. 
• Responds promptly to customer needs. 
• Maintains confidentiality. 
• Speaks clearly and persuasively in positive or negative situations. 

KNOWLEDGE, SKILLS, AND ABILITIES:

• Excellent oral and written communication and customer service skills. 
• Ability to work in a team environment and establish good working relationships. 
• Ability to work well and calmly under pressure. 
• Excellent attention to detail and able to multi-task. 
• Ability to calculate figures and amounts such as discounts, interest, etc. 
• Excellent organizational and problem-solving skills with the ability to anticipate issues.  
• Must have access to a reliable internet connection. 
• Must have access to reliable transportation to perform job duties. 

#ZR

Salary : $22 - $25