What are the responsibilities and job description for the AmeriCorps Assistant Volunteer Coordinator position at Union-Snyder Community Action Agency?
Setebaid Services is seeking a CORE Susquehanna AmeriCorps Member to serve as an Assistant Volunteer Coordinator for a 450-hour summer term beginning in May.
About the Role
The Assistant Volunteer Coordinator assists the Summer Volunteer Coordinator provide support for the volunteers who work in the organization’s summer camps for children and teens living with diabetes. Specifically, the Assistant Volunteer Coordinator (AVC) will assist potential volunteers as they complete necessary requirements (e.g. applications, background checks, etc.) to assure volunteers have their file complete and are eligible to work with youth in the Commonwealth of Pennsylvania. The AVC will assist training the volunteers and tracking their progress through the training process, gather information on campers or participants for the volunteers’ use, and assist them obtain any needed supplies for the camps or programs. Finally, the AVC serve on-site at the organization’s summer camps for children living with diabetes.
This is a great opportunity for students, recent grads, retirees or anyone passionate about national service!
*Interested individuals should fill out our online application at https://www.coreamericorps.org/member-app*
Site Location
Setebaid Services, Winfield, PA
Service Term
May 12th 2025 – August 2nd 2025, 450-hours over 12 weeks
Description of Duties
- Attend Training and Orientation for Organizational Policies and Human Resource Practices. Following this orientation, you should understand: The basics of Human Resources Laws and Practices, Setebaid Services’ Philosophy on diabetes education, Setebaid Services’ Programs, Setebaid Services’ Practices and Policies.
- Assist Potential Volunteers To Complete Their Youth Serving Portfolio - send potential volunteers applications, required paperwork, background check applications, etc., assist volunteers complete all paperwork; keep the volunteer updated on the status of their application and what is still needed to complete their file, assure the volunteers’ files are complete in a timely manner, provide a copy of the volunteer’s background check to the volunteer, if requested.
- Train Volunteers, Based Upon Their Volunteer Duties. Training will be in the following areas: Personnel Policies, Child Development, Safety Practices and Procedures (e.g. Emergency Procedures), Child Abuse Recognition, Reporting, and Prevention, General Policies, Other areas as determined * Assist the administration to conduct an evaluation of the training to determine its effectiveness with the volunteers
- Assist in the Collection of Youth Information to Share with the Volunteers - assist the Business Operations Manager and Receptionist to collect camper, youth, and participant information which is shared with the volunteers so they may best serve the youth, call families to collect more information if their submitted information is not complete, receive supplies ordered for the volunteers’ use at the summer camps, family education conference, or teen weekend programs (e.g. programs), enter all data into the database and print reports for volunteers use at the programs, update data as needed and notify the volunteers of updated information as needed.
- Attend the summer camps, living on-site 24/7 to assist volunteers - assist with move-in at the camp site, greet and welcome volunteers when they arrive at their assigned camp, assure the volunteers have the week’s schedule, review the volunteers’ file upon arrival and update any necessary changes in the file, assist with the volunteer training and all staff meetings, problem-solve issues for volunteers.
- Participation in CORE AmeriCorps Group Activities.
- Member must have all clearances before serving Vulnerable Populations or be accompanied by someone who does until clearances are received.
Schedule
- Monday – Friday 9 AM – Noon and 1 PM - 5 PM
- Some work will be on weekends (e.g. camps, etc.) or in the evening; all work outside of normal hours will be compensated with an hour off for an hour worked.
Minimum Qualifications
- 17 years of age (with parental permission) or older
- U.S. citizen or lawful permanent resident
- High school diploma/GED
- Ability to pass a criminal background check
Benefits
- Living Stipend - $5,294 (paid bi-weekly throughout the service term)
- Education Award - $1,956.35 paid upon program completion
- Professional & Career Development Opportunities
- Exclusive group trip to Gettysburg
*Interested individuals should fill out our online application at https://www.coreamericorps.org/member-app*
Job Types: Full-time, Temporary
Pay: $1,400.00 per month
Benefits:
- Flexible schedule
- Professional development assistance
- Tuition reimbursement
Schedule:
- Day shift
- Monday to Friday
- Weekends as needed
Work Location: In person
Salary : $1,400
