What are the responsibilities and job description for the Administrative Coordinator position at Uniontown Hospital?
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POSITION SUMMARY:The incumbent will have administrative responsibility and oversight of the day to day operations of the CEO/President. Will independently perform a wide range of administrative duties, support, and completion of special projects. Will be trusted with matters of important significance for WVUH Medicine Uniontown Hospital, Vice President Finance, and Uniontown Hospital Board of Directors.
MINIMUM QUALIFICATIONS:
EDUCATION, CERTIFICATION, EXPERINECE, AND/OR LICENSURE:
1. High School Diploma or Equivalent AND Six years of high level administrative experience OR
2. Associate’s Degree AND Four years of high level administrative experience OR
3. Bachelor’s Degree AND Two years of high level administrative experience
CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.
1. Provide exceptional comprehensive support including: scheduling of meetings, preparing and processing all correspondence, answering and screening calls, and maintaining all files.
2. Serves as first point of contact for the President & CEO of the System with national professional organization activities.
3. Coordinate complex travel arrangements as needed and arrange for special travel requirements.
4. Assists the President & CEO with national, state and local governmental affair matters, including document preparation, meeting coordination and problem solving. Promotes and maintains effective communication both written and orally with and between local, state and national government officials.
5. Assists the President & CEO with the composition and content of regular updates to all hospital employees.
6. Plans, organizes, and facilitates special events including retreats, seminars, award ceremonies, workshops and conferences. Participates as appropriate. Solicits and engages volunteers and planning committees for special programs and projects as necessary.
7. Serves as liaison to board of directors and exercises management responsibility over administration and governance activities for Uniontown Hospital
8. Coordinates the Policy Committee for WVUH and WVUHS. Works with health system and hospital departments to maintain and develop policies and procedures, obtain appropriate signatures and publish to appropriate sources.
9. Payroll timekeeper for Hospital Administration.
10. Authorizes and approves corporate credit card transactions for President & CEO as well as the vice presidents.
11. Provides high level administrative support, organization, time management, and task management.
12. Drafts, proofreads, prepares, organizes, and coordinates the preparation of correspondence, complex itineraries, publications, data, and materials for emails, newsletters, presentations and reports.
13. Participates in/on a variety of meetings, committees, task forces, and/or related groups.
14. Collects agenda items, prepares agenda and composes minutes as requested. Collects information and creates reports from established data and/or departments.
15. Serves as matrixed leader to hospital administrative staff to ensure consistency and quality of work.
16. Maintains the confidentiality of patient and Hospital information.
17. Others duties as assigned.
PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
2. Ability to sit for long periods of time
3. Ability to lift, push or pull 10-15 pounds.
WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Standard office environment.
SKILLS AND ABILITIES:
1. Strong computer skills, including proficiency in Microsoft Office.
2. Must demonstrate excellent interpersonal and communication skills. Strong organizational skills.
3. Ability to problem solve and make appropriate decisions.
Additional Job Description:
Scheduled Weekly Hours:
40
Shift:
Exempt/Non-Exempt:
United States of America (Exempt)
Company:
UNTWN Uniontown Hospital
Cost Center:
500 UNTWN Administration
Address:
500 W Berkeley Street
Uniontown
Pennsylvania
WVU Medicine is proud to be an Equal Opportunity employer. We value diversity among our workforce and invite applications from all qualified applicants regardless of race, ethnicity, culture, gender, sexual orientation, sexual identity, gender identity and expression, socioeconomic status, language, national origin, religious affiliation, spiritual practice, age, mental and physical ability/disability or Veteran status.
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