Building Secretary

Job Summary: Provide confidential secretarial and administrative support to the Principal and staff. This role requires the ability to interact effectively with staff, parents, and visitors in a fast-paced environment, while maintaining flexibility, proactivity, resourcefulness, efficiency, and a high degree of professionalism and confidentiality.

QUALIFICATIONS: To successfully perform this position, a person must be able to perform each primary duty satisfactorily. The qualification requirements listed below represent the minimum educational achievement, training, skills, and/or ability necessary.

• Education: High School Diploma with training in the secretarial field; college or business school preferred

• Experience: Experience with PowerSchool is helpful.

• Organizational Skills: Highly organized with the ability to handle frequent interruptions

• Confidentiality: Demonstrated reliability in handling sensitive and confidential information.

• Interpersonal Skills: Excellent interpersonal skills, including tact, patience, and courtesy.

• Teamwork & Independence: Ability to work independently and collaboratively within a team environment.

• Problem-Solving: Proven ability to assess situations and effectively problem-solve.

• Attention to Detail: Strong attention to detail and accuracy.

• Time Management: Excellent time management and prioritization skills.

• Personal Attributes: Demonstrates personal effectiveness, credibility, and flexibility.

• Technical Proficiency: Strong technical capacity and ability to learn new software and systems.

• Compliance: Must complete and maintain compliance with state-required employment clearances and training.

ESSENTIAL FUNCTIONS: Employees must have the ability to perform the following essential functions on a timely basis with or without reasonable accommodations.

• Provide secretarial and administrative support to the Principal and staff.

• Maintain a safe and secure office environment ensuring adherence to established protocols.

• Handle sensitive information with strict confidentiality and exercise a high level of discretion.

• Greet visitors professionally and manage visitor identification through the Raptor system.

• Maintain accurate student attendance records, prepare related correspondence, and promptly notify appropriate staff of attendance issues or concerns.

• Process staff absence requests and secure substitute coverage efficiently.

• Assist the Principal in arranging coverage for absent staff when substitute personnel are unavailable.

• Maintain the daily Student Dismissal Spreadsheet and ensure accurate student dismissal procedures.

• Supervise student drop-off in the morning and dismissal pickups, ensuring student safety in all weather conditions.

• Collect and maintain volunteer clearance information.

• Prepare general correspondence and generate reports using advanced computer skills in Google Workspace, Microsoft Excel, Word, and PowerSchool databases.

• Answer and direct phone calls, take accurate messages, and provide professional telephone etiquette.

• Sort and distribute incoming mail efficiently.

• Maintain organized and accurate records and filing systems.

• Maintain regular and consistent attendance.

• Perform other duties as assigned by the Principal or supervisor.

WORK SCHEDULE: 10-month, 187 days per year, 7.5 hours per day, 8:00 a.m. to 4:00 p.m.

Working Spouse Provision - Working spouses will be ineligible for benefits if the spouse has creditable and affordable coverage from any employer.

Act 168 Sexual Misconduct/Abuse Disclosure Release: Unionville-Chadds Ford School District uses an online process for submission and processing of required Act 168 forms. Candidates will receive information as necessary during the selection process.