What are the responsibilities and job description for the Peachtree & Member AR Representative position at UNIPRO FOODSERVICE INC AND SUBSIDIARIES?
Job Details
Description
Only applications that are fully completed will be considered
SUMMARY
Responsibilities entail: (1) Peachtree Cash Application and (2) Member AR which include data entry, processing of cash applications, and reconciliation of all member accounts in an accurate and timely manner.
ESSENTIAL FUNCTIONS
Peachtree AR
- Match Member payments to Peachtree payment files in the Peachtree Payment System.
- Reconcile check amounts with supporting documentation to loads. Verify payment documentation accuracy and review unauthorized member deductions. Monitor late payments, non-payments, loads on hold, deposits aging, and partially applied loads.
- Communicate with members, carriers, and logistics personnel for discrepancy resolution.
- Assist in reconciling the PPS to the general ledger system.
- Reconcile PPS Open Balance Report and maintain a weekly deposit aging of unresolved payments and ensure corrections are made in a timely manner.
- Research, respond, and resolve member and carrier inquiries regarding rebate amounts and payments that require additional explanation or copies of supporting documentation.
- Ensure all PPS files are transmitted to the payable’s ledger and that information from the payable’s ledger is integrated into PPS.
- Ensure proper records retention by storing data in the OnBase system.
Member AR
- Process daily receipts and daily cash application assigned accounts accurately and efficiently.
- Research and process Member deductions and debit/credit issues and follow through to resolution within established departmental guidelines and procedures.
- Follow up on credit and collection for past due accounts.
- Maintain clear, concise, detailed documentation to support all activities performed (cash application, collections, billing resolutions, etc.) and provide an audit trail.
- Maintains a weekly Aged Trial Balance to identify past due invoices, deductions, and credits with detailed documentation to support appropriate resolution.
SUPERVISION
Reports to the Accounts Receivable Manager
INTERNAL/EXTERNAL CONTACTS
Internal contact mainly with personnel in all areas of Finance, Logistics, IT, freight companies, Members, Accounts Receivable, Accounts Payable.
External contact includes designated supplier contact, Member representatives, and occasionally, sales personnel.
OTHER FUNCTIONS
- Assist and participate in special projects as needed.
JOB REQUIREMENTS & QUALIFICATIONS
Associate or bachelor’s degree or equivalent work experience required. Excellent written and verbal communication and customer service skills. Five years of accounts receivable experience preferred. Mainframe (preferably AS400) experience is preferred. Strong follow-through, analytical skills, attention to detail and demonstrated strong interpersonal communication, organizational and problem solving. Basic competency in Microsoft applications (Basic Excel, Word, and Outlook) Excel skills require macros and v-lookup function.
Qualifications
Salary : $18 - $24
