What are the responsibilities and job description for the Administrative Assistant III position at Unisys?
Position : Administrative Assistant III
Duration : 6 Months (Possibility for Extension)
Location : Reston, VA (Hybrid)
RESPONSIBILITIES
- Manage and prioritize the day-to-day calendar of the Enterprise FP&A Vice Presidents (Ami Christie / Justin Duff / Stephanie Bahr), as well provide support to Chief of Staff (Courtney O’Connor) and larger team overall.
- Coordinate meeting logistics including material distribution, conference room reservation, food and beverage arrangements, and technology set up as needed.
- Coordinate travel arrangements, process related expense reports as well as prepare and distribute schedules / agendas for travel (as requested / as needed)
CALENDAR MANAGEMENT EXECUTION & SUPPORT
o Review each Officer’s calendar (daily / on-going)
Accept / decline / tentatively accept meetings and categorize meetings appropriately
Look ahead / clear conflicts – review current week and following week
Block free time / preferred method of each Officer for managing free time on calendar
o As Requested / As Needed
Reach out to Officers on an ad hoc basis with questions and aggregate questions for less time sensitive items that can be reviewed during weekly calendar reviews
Schedule and reschedule meetings as requested
Coordinate with other Admins to complete meeting scheduling requests
Review calendars for adjustments that may be needed due to OOO and holidays - 2 weeks prior to holidays and OOO (2 weeks or OOO as soon as possible)
o Weekly Calendar Review
Send Officers Calendar Review List of questions / open items the day before calendar review – If needed / based on Officer preference
RESPONSIVENESS
WEEKLY MEETINGS
LI-CGTS
TS-0455
