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Librarian (Assistant or Associate), Collections Management Unit Lead
Deadline
Tue, 10 / 08 / 2024 - 23 : 59
Librarian (Assistant or Associate), Collections Management Unit Lead
This position is designed to meet the information needs of students, faculty, and other users of Special Collections through the development and management of the department’s collections, including acquisition, processing, description, and maintenance. The role also involves providing reference services, providing instruction on primary source literacy, and occasionally curating exhibitions. Key responsibilities include providing leadership and collaborating with department staff to develop long-term strategies for the stewardship of the University of Arizona Libraries’ Special Collections, with a focus on managing physical and digital materials, handling accessioning, and the arrangement and description of archival collections. Additionally, the position works with others to coordinate the hiring, training, supervision, and mentoring of graduate assistants as well as supervising student employees and interns.
As the unit lead, they will provide leadership and oversight of the collections management operations, working collaboratively to set priorities, improve services, and manage workflows. Responsibilities include managing unit operations and supervising seven full-time employees (six staff and one faculty) and overseeing student employees, including graduate assistants. This position reports to the Head of Special Collections and is part of the department’s leadership group. Unit lead responsibilities will account for approximately 15% of the incumbent’s time (1 FTE).
This is a continuing-eligible or continuing status track, academic professional position. Incumbents are members of the general faculty and are entitled to all accompanying rights and privileges granted by the Arizona Board of Regents and the University of Arizona. Retention and promotion are earned through achievement of a record of excellence in position effectiveness, scholarship, and service.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA / ASU / NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please visit talent.arizona.edu .
Duties & Responsibilities
CHARACTERISTIC DUTIES
- Provides leadership for the Collections Management Unit, guiding collection development based on an understanding of existing strengths, usage trends, scholarly needs, and opportunities. Applies expertise in modern manuscript acquisition, including the curation and preservation of born-digital archives.
- Collaborates with department leadership and unit members to define and advance the unit’s mission, vision, and goals.
- Leads the development of procedures and data collection practices to assess and inform collections management, addressing procedural needs and space impacts.
- Provides training for Special Collections faculty, staff, and student employees on best practices for collections management.
- Oversees and leads activities that promote discovery, including the arrangement, description, and creation of finding aids for both born-digital and paper-based collections.
- Manages the acquisition and ingest activities for paper and born-digital collections, including accessioning, de-accessioning, organization, and physical re-housing and shelving of materials.
- Oversees the preservation of born-digital materials, including accessioning, processing, and content capture, with work in the Digital Preservation Lab.
- Implements disposition recommendations or decisions through legal instruments such as schedules, deeds of gift, purchase contracts, and deposit agreements.
- Supervises and monitors the output quality produced by Library Services Associates and student employees.
- Trains and mentors graduate assistants and interns in archival processing and other projects.
- Establishes and maintains communication with creators and potential donors of records and papers.
- Contributes to Special Collections’ archival education, course-related instruction, and other specialized educational sessions to students, the community, and other primary customers. Develops and prepares appropriate instructional and educational aids.
- Integrates special collections into the broader institutional environment, collaborating successfully within the larger organization and community.
- Responds to reference inquiries on-site and offsite via telephone, mail, and email.
- Occasionally curates and prepares exhibits of Special Collections materials. Assists in related events such as lectures and receptions.
- Promotes the use of collections through presentations and the exploration of new promotional technologies.
- Participates in library-wide activities, including project teams and other groups, to achieve library goals.
- Routinely lifts, carries, and moves materials weighing up to 40 pounds.
- The UA Libraries support the UA’s diversity and inclusiveness strategic initiatives designed to create an inclusive environment for all faculty, staff, and students. The candidate is expected to support diversity and inclusiveness efforts in the department and library-wide.
- Performs other duties as assigned.
Knowledge, Skills, and Abilities
Minimum Qualifications
Preferred Qualifications
Rank : To be Determined
Tenure Information : Continuing Track (C / CE)
FLSA : Exempt
Full Time / Part Time : Full Time
Number of Hours Worked per Week : 40
Job FTE : 1.0
Work Calendar : Fiscal
Job Category : Libraries
Benefits Eligible : Yes - Full Benefits
Rate of Pay : $63,000 - $76,000 (including $7,500 stipend for Unit Lead duties)
Compensation Type : salary at 1.0 full-time equivalency (FTE)
Type of criminal background check required : Name-based criminal background check (non-security sensitive)
Number of Vacancies : 1
Target Hire Date : 12 / 2 / 2024
Expected End Date : N / A
Contact Information for Candidates : Armando Cruz | armandocruz@arizona.edu
Open Date : 9 / 9 / 2024
Open Until Filled : Yes
Documents Needed to Apply : Resume and Cover Letter
Special Instructions to Applicant : This posting will remain open until filled. To ensure your application is considered, please submit your application materials by 11 : 59 p.m. on the first review date of October 8, 2024.
Diversity Statement
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information.
Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the University of Arizona publishes an annual security and fire safety report (ASR). The ASR includes crime statistics for the previous three years concerning reported crimes that occurred on the University of Arizona's Clery geography. The ASR also includes institutional policies concerning campus security, such as policies regarding sexual assault, alcohol and drug use, and other matters. The ASR is available on request by contacting the University Compliance Office at cleryact@arizona.edu .
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Salary : $63,000 - $76,000