What are the responsibilities and job description for the Purchasing Analyst position at UNITE HERE HEALTH?
Job Description
Job Description
UNITE HERE HEALTH serves 190,000 workers and their families in the hospitality and gaming industry nationwide. Our desire to be innovative and progressive drives us to develop impactful programs and benefits designed to engage our participants in managing their own health and healthcare. Our vision is exciting and challenging. Please read on to learn more about this great opportunity!
The primary goal of this position is to consolidate the procurement process across all LV departments and entities ensuring that a purchase order (“PO”) is created and approved for all purchases, regardless of thresholds, in alignment with the Fund’s Approval Matrix. This reduces the risk of internal control non-compliance and unauthorized purchases. The Purchasing Analyst is responsible for establishing, analyzing and improving the standard procurement process, implementing cost-effective purchasing strategies, and managing supplier relationships, while ensuring all purchases comply with the Fund’s policies, legal regulations, and quality standards. Additionally, the Purchasing Analyst is responsible for reviewing department budgets in relation to purchase requests and secures the necessary approvals based on budget status. The Purchasing Analyst identifies and evaluates potential vendors in accordance with the Vendor Bid Policy and collaborate with Legal to complete Vendor Survey, as needed.
ESSENTIAL JOB FUNCTIONS AND DUTIES
- Establish a standard procurement process for all LV entities.
- Identify and assess cost-saving opportunities for all purchases.
- Centralize and streamline the PO process across all LV departments and entities.
- Ensure a PO is created for every purchase, regardless of thresholds, while ensuring accuracy and compliance with the Fund’s procedures.
- Liaise with Neighborhood health centers and Culinary Health Fund / UHH for the purchasing and monitoring of medical supplies, IT and Communications (Printing) & Enrollments.
- Collaborate with departments to review purchase requests, align them with budget, and obtain the necessary approvals in line with established procedures.
- Collaborate with departments and help them with forecasting, budgeting and planning.
- Monitor purchasing activities to ensure compliance with the Fund’s policies and budgetary constraints.
- Conduct an initial bidding process when selecting new vendors, in accordance with the Fund’s Vendor Bid Policy.
- Collaborate with Legal, Compliance and vendors to complete the Fund’s Vendor Survey, as needed.
- Coordinate with new vendors to collect required documentation and set them up in Sage / Intacct and Yooz.
- Work with Accounts Payable and vendors to reconcile any invoicing or payment issues and revise PO’s when necessary.
- Review the status of open PO’s at the end of each fiscal year and provide the General ledger team with outstanding expense accruals to avoid unrecorded liabilities, while closing out any remaining open PO’s.
- Explore and implement the use of the PO module in Sage / Intacct and Yooz to automate the procurement process, improving efficiency, visibility, and timeliness.
- Sets goals and achieve measurable results
- Contributes ideas to plans and achieving department goals
- Demonstrates the Fund’s Diversity and Inclusion (D&I) principles in their conduct at work and contributes to a safe inclusive culture with equitable opportunities for success and career growth
- Exemplifies the Fund’s BETTER Values in contributing to a respectful, trusting, and engaged culture of diversity and inclusion
- Performs other duties as assigned within the scope of responsibilities and requirements of the job
- Performs Essential Job Functions and Duties with or without reasonable accommodation
ESSENTIAL QUALIFICATIONS
Years of Experience and Knowledge
Education, Licenses, and Certifications
Skills and Abilities
Salary range for this position : Hourly $24.61 - $30.15. Actual base salary may vary based upon, but not limited to : relevant experience, qualifications, expertise, certifications, licenses, education or equivalent work experience, time in role, peer and market data, prior performance, business sector, and geographic location.
Work Schedule (may vary to meet business needs) : Monday~Friday, 7.5 hours per day (37.5 hours per week).
We reward great work with great benefits, including but not limited to : Medical, Dental, Vision, Paid Time-Off (PTO), Paid Holidays, 401(k), Short- & Long-term Disability, Life, AD&D, Flexible Spending Accounts (healthcare & dependent care), Commuter Transit, Tuition Assistance, and Employee Assistance Program (EAP).
LI-Remote
Salary : $25 - $30
