Project Manager / Production Coordinator

EEHFF Common Pictures - Project Manager Job DescriptionSummary

Our mission at The Edward E. Haddock Jr. Family Foundation is to advance restorative relationships

between people and planet through human dignity and environmental stewardship. We do that by

supporting projects and organizations, providing profound experiences, and amplifying and creating

change-making media projects that humanize, inspire, and heal our broken world. Our focus areas are

healing racial trauma in America, mutual flourishing in Israel and Palestine, and large-scale ecological

restoration.Storytelling is key to the impact we’re working to make. We have two main vehicles for this at the

Foundation and these are the primary initiatives the Project Manager will be supporting. Common

Pictures is the impact media arm of the Foundation, and our goal is to help revive the moral imagination

in America by building empathy through story. Each project we engage with must point to an actionable

path forward and exude the humanity of both the protagonist and the antagonist. We are also

developing a dynamic database of US slavery and abolition archive materials and that project is called

the US Slavery and Abolition Archive.We are seeking a seasoned Project Manager to join our team to do the work on building out a robust

project management capability that enables the Foundation to dramatically scale up our current

operations. Your strong organizational skills, attention to detail, and ability to collaborate with an

optimistic and diverse team will be essential in ensuring the success of our mission.Areas of Responsibility

General Project Management

• Establish and maintain processes for managing project lifecycles
• Coordinate and track project timelines, milestones, deadline and deliverables to ensure projects
  
  

are completed on time and within budget

• Create and manage workflow best practices between team members and across departments
  
  

for cross functional projects

• Communicate project updates and progress to stakeholders and team members
• Identify and collaborate to resolve potential project issues
• Manage project documentation and ensure all necessary materials are organized and easily
  
  

accessible

• Coordinate meetings and facilitate effective communication among project team members
• Coordinate the work of multiple contractors on multiple projects at the same timeImpact Media Production Project Management
• Coordinate all aspects of production, including scheduling, budgeting, and logistics
• Collaborate with various crew, organizations, stakeholders, and participants to ensure the smooth running of productions
• Develop and maintain production schedules and timelines, ensuring all deadlines are met
• Ensure compliance with safety and legal regulations on all productions
• Monitor and track production progress, identifying and helping to resolve any issues that may arise
• Train and supervise production assistants and other support staff
• Assist with pre-production tasks, such as location scouts and creating call sheets
• Maintain organized and up-to-date production records and documents
• Handle any ad-hoc tasks assigned by the lead producerRequired Skills and Qualifications
  
  

Technical

• Strong time-management skills and an ability to organize and coordinate multiple projects at the same time
• Confident with office productivity tools and aptitude for learning new software and systems
• Strong project-reporting skills, with focus on interdepartmental communications
• Ability to evaluate and improve processes and priorities for greater efficiency
• Clear knowledge of best practices and techniques for project management and production coordination
• Strong written and verbal communication skills
• Superb organizational and multitasking abilities
• An analytical mindset geared toward problem-solving
• An eye for detail, and a propensity to see and value the bigger picture
• The ability to spot potential problems and strategize ways to circumvent themExperience
• Minimum 3-5 years of project management experience
• Experience in developing platforms for internal processes (goal making and execution)
• Demonstrated experience formulating workflows and processesInterpersonal
• Willingness to go beyond written job responsibilities as required
• Maintain a high level of confidentiality and professionalism in handling sensitive information
• Ability to manage controversial subjects with tact, kindness, and professionalism
• Nimble business mind, focused on developing creative solutions
• Positive and flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Uplifting attitude that motivates others to succeed
• Commitment to fostering an equitable and inclusive workplace, and an ability to work effectively with a diverse teamPreferred Skills and Qualifications
• Professional certification such as PMP, PRINCE2, or equivalent
• Understanding of financial, legal, and media production terminology and processes
• Experience and joy working in any of these settings:
• Family foundations
• Media content production
• Non-profits
• Start-upsEssential Qualities
• Able to lead, support, and role model the Foundation’s ‘culture of bridge building’
• Organized, detail-oriented, and able to bring order from unclear, uncertain, or confusing circumstances
• Demonstrates a commitment to excellence with a bias toward solutions and looks for ways to continually advance the objective
• Self-motivated and able to determine how to advance foundation goals based on a strategic plan with little directive instruction from the supervisor
• A proven team player who works well with others, especially under pressure
• Winsome in managing key relationshipsThis is a full-time salaried position with benefits. There is a strong preference for this position to be
  
  

located in Orlando, Florida.

To apply, please send a résumé as well as a cover letter which outline your qualifications to erin@commonpictures.org

Position Type: Full-Time

Category: Administration/Management

Education Requirement: Bachelor's

Experience Requirement: 3-5 years