What are the responsibilities and job description for the Project Coordinator position at United Bank of Southwest AL & Northwest FL?
JOB FUNCTION / SUMMARY:
The Project Coordinator supports the planning, execution, and monitoring of construction, renovation, and general facilities projects in bank locations. This role is responsible for coordinating schedules, resources, and communications between internal teams, vendors, and contractors. Project Coordinator ensures projects progress smoothly, stay on schedule, and meet quality and compliance standards.
PRIMARY DUTIES & RESPONSIBILITIES:
Project Coordination:
- Assist in the planning and scheduling of facility projects, ensuring alignment with project timelines and budgets.
- Coordinate day-to-day activities between contractors, vendors, and internal teams.
- Monitor project progress, track milestones, and report on project status to the Project Manager
Documentation and Reporting:
- Maintain accurate records of project plans, permits, invoices, and other documentation.
- Prepare and distribute progress reports, meeting minutes, and updates to stakeholders.
- Assist in drafting proposals, contracts, and agreements for project-related activities.
Vendor and Contractor Communication:
- Serve as a point of contact for contractors and vendors to address queries, schedule work, and ensure adherence to project requirements.
- Monitor contractor and vendor performance, escalating issues as needed.
- Facilitate on-site visits and inspections.
Compliance and Quality Assurance:
- Assist in ensuring projects comply with local building codes, safety regulations, and banking industry standards.
- Coordinate inspections and ensure all necessary permits are obtained and up to date.
- Verify that work is completed according to specifications and quality standards.
Resource Management:
- Track project resources, including equipment, materials, and personnel.
- Order supplies and coordinate deliveries to project sites.
- Assist in managing project budgets by tracking expenses and providing regular updates.
Team Support:
- Support the Project Manager in resolving project issues and conflicts.
- Facilitate team meetings and coordinate cross-departmental collaboration.
- Provide administrative support, including scheduling, preparing presentations, and maintaining project calendars.
- May require occasional evening or weekend availability for project deadlines or urgent matters.
- Any other duties assigned by Management.
