Executive Coordinator for The CEO

Each and every day, UCP Heartland strives to provide children and adults living with differing abilities extraordinary care and support they need to thrive in school, at home, at work and in their community. With locations in St. Louis, Columbia and Jefferson City, MO our care and support touches not only our clients, but their friends and families as well. If you love helping others and contributing your talents to the greater good, our Executive Coordinator to the CEO just might be the job for you!

ABOUT THE ROLE:

The Executive Coordinator to the CEO is a highly organized and detail-oriented professional, responsible for providing comprehensive administrative and strategic support to the President and Chief Executive Officer (CEO). This role requires exceptional communication, project management and problem-solving skills, ensuring seamless daily operations and effective time management for the CEO. The ideal candidate will be proactive, resourceful, and able to handle sensitive information with discretion.

UCP HEARTLAND OFFERS:

• Generous PTO Policy PLUS 10 Paid Company Holidays!
• Excellent benefits including Medical, Dental and Pet Insurance
• Company Paid Vision
• Short-Term and Long-Term Disability
• 403(B) Retirement Plan
• Health Savings Account Available
• Employee Assistance Program

KEY RESPONSIBILITIES:

Executive Support:

• Manage and maintain the CEO's calendar, scheduling meetings, appointments and travel arrangements.
• Serve as the primary point of contact for internal and external stakeholders on matters pertaining to the CEO.
• Draft, proofread and edit correspondence, reports, presentations and other communications.
• Assist in preparing materials and agendas for board meetings, senior leadership team meetings and other key committees and engagements.
• Take meeting minutes and ensure timely follow-ups on action items.
• Handle confidential and sensitive information with a high degree of professionalism.

Project and Operations Management:

• Coordinate special projects and initiatives, ensuring alignment with UCP Heartland's goals, mission and vision.
• Support the CEO in tracking progress on strategic priorities and organizational performance metrics.
• Work cross-functionally with departments to streamline communication and facilitate workflow.
• Research and compile information from reports, presentations and decision-making.

Board and Stakeholder Engagement:

• Serve as the primary liaison between the CEO and the Board of Directors (including assigned committees), preparing meeting materials, preparing annual meeting calendars and maintaining board and committee records.
• Support the CEO in cultivating relationships with donors, community leaders, and other key stakeholders.
• Plan and coordinate events, meetings and engagements for the CEO.

Willingness to travel within the St. Louis Metropolitan Area as well as Mid-Missouri is required. (Mileage reimbursement)

Occasional evening and weekend hours required.

EDUCATION AND EXPERIENCE:

• Bachelor's Degree in nonprofit management, business administration, communications, or a related field (preferred).
• Seven (7) Plus years of experience in executive support, administration, or project management.
• Strong proficiency in Microsoft Office Suite (and project management tools a plus).
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Outstanding written and verbal communication skills.
• Strong interpersonal skills and ability to work collaboratively across teams.
• Experience coordinating board meetings and working with nonprofit governance structures is a plus.

PLEASE READ THE BELOW EXPECTED COMPETENCIES-IF YOU FEEL THIS IS YOU, PLEASE APPLY!

• Managing Complexity – Handling multiple priorities in a fast-paced environment while ensuring alignment with the CEO’s vision.
• Organizational Savvy – Navigating board relationships, donor engagement, and internal dynamics with discretion and influence.
• Decision Quality – Exercising sound judgment and anticipating the CEO’s needs in high-stakes situations.
• Communicates Effectively – Strong written and verbal communication skills, including drafting reports, correspondence, and presentations.
• Ensures Accountability – Following through on critical tasks, managing executive workflows, and maintaining high standards.
• Resourcefulness – Finding creative solutions to challenges, optimizing time management, and troubleshooting issues proactively.

THIS IS A FULL-TIME, EXEMPT POSITION