What are the responsibilities and job description for the 2025/2026 Administrative Assistant - High School position at UNITED CHRISTIAN ACADEMY?
Job Details
Description
About Us: United Christian Academy is a fully accredited K to 12 private Christian School that is dedicated to educating students by integrating academic excellence with a Christian worldview, equipping them to impact their world for Christ. It is our goal to provide a holistic education that nurtures the mind, body, and spirit of our students. We believe in fostering excellence spiritually, academically and athletically, instilling values of integrity in all aspects of our programs.
General Description: To assist the High School department with administrative support. UCA recognizes our mission as integral part of the 5-fold ministry given to the church in Ephesians 4:11-13. As such, UCA employees serve as ministers to help advance the mission and vision of United Christian Academy.
Reports to: High School Principal
Domain 1: Personal & Spiritual Responsibilities
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- Displays a personal decorum that models professionalism, modesty, and good taste
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- Models Christian virtues in attitude, speech, and action
- Exhibits the fruit of the Spirit (Gal. 5:22,23)
- Models and cultivates habits of prayer, faith, and encouragement
- Commits and contributes to a local church
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- Maintains good attendance and physical endurance to fulfill job duties
1.4 Uses professional office and phone etiquette appropriate for Christian school office
- Shows positive, cheerful attitude with parents, students and staff
- Shows integrity in dealing with confidential information
- Provides assistance to guests, faculty and staff, parents and students
Domain 2: High School Office Responsibilities
2.1 High School Office
- Answer telephone and assist callers directed to the High School office
- Prepare mailings & email communication to High School families (GroupMe, Parent Square & other platforms)
- Assist teachers and staff with copying and filing projects
- Sort and distribute mail
- Prepare all forms necessary for High School office operations
2.2 Administrative Assistant to High School Principal
- Create Specialize Schedules for High students
- Manage Prinipal’s schedule/calendar
- Staff meetings – Meeting prep & note taking (as needed)
- Assist the High School Academic Support Program Teacher
- Order supplies as needed
- Organize/order/reserve items for all High School awards ceremony
2.3 Event Planning
- Collaborate with Event Coordinator to ensure High School activities are planned and organized
- Attend award ceremonies and graduation
2.4 Parent-Teacher Conferences
- Prepare Parent/Teacher Conference paperwork for teachers
2.5 Staff/Student Recognition
- Create & track weekly birthday for High School staff and students
- Monitor awards given out during chapel & awards that are sent home monthly
- Prepare Attendance Award percentages for the rallies
- Organize/order/reserve spirit teams, awards, recognition, etc.
- Organize Lunch with the Principal for High School students
2.6 High School Yearbook
- Assist the HS Yearbook Coordinator (as needed)
2.7 Miscellaneous Office Operations
- Other duties as assigned by the High School principal
This job description is meant to cover the key requirements of the job duties. Other activities, duties or responsibilities may be required of the employee, and these may change, or new ones may be assigned at any time with or without notice.
Work Schedule & Pay Scale:
10 Month Academic School Year (August - May) plus two weeks
Full-time equivalency: 1.0
PHYSICAL DEMANDS:
Standing/walking (20%), sitting (60%), lifting (5%), climbing (5%), bending (4%), squatting (6%). Must be able to lift 10-25 pounds.
WORK ENVIRONMENT:
Work environment includes indoor and outdoor environments and office and classroom settings. Floating desk assignment and/or shared office space may be required; moderate noise levels commensurate to an office environment.
Qualifications
Qualifications:
- Must be a born-again Christian.
- Must be a credible Christian role model whose godly lifestyle and character demonstrate obedience to God and the Holy Bible.
- Must be able to support and comply with the school’s Statement of Faith and Statement of Conduct.
- Must be a member of an evangelical, Bible-believing church.
- Must have sufficient health and physical endurance to be able to complete the assigned responsibilities.
- Must have proficiency in Microsoft Word/Excel and ability to learn PowerSchool and Canvas (web-based school management software)
- Must have excellent verbal and written communication skills, with proper command of the English language.
- Able to work well independently, manage time well, and handle multiple tasks.
- Must have strong organizational skills for filing and detailed project assignments.
- Maintains a work space environment that is conducive to productive school office.
- First Aid/CPR Certification
- TB clearance within the last four years.
- Criminal Justice Fingerprint clearance.
- Immigration Reform and Control Act of 1986: An Eligibility Verification Form (I-9) will be required along with the supporting documents listed on the I-9 form.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. All employees of United Christian Academy must be professing, born-again Christian in accordance with UC Academy International, Inc.'s religious 501(c)3 bylaws.
Salary : $17 - $19
