Business Office Manager

Community Name : Four Winds Community

The Business Office Manager is responsible for directing the overall business office activities in accordance with current applicable federal, state and local standards, guidelines and regulations; and, as directed by the Administrator, assuring proper administrative procedures are maintained at all times.

Essential Functions Statement(s)

• Balances census in AR system to 24 hour nursing report or equivalent source document
• Verifies accuracy of resident master information in the AR system based upon admission paperwork and updates as necessary
• Adjusts Accounts Receivable and Statistical Reports, when necessary
• Gathers A / R ancillary charges
• Compares amounts on charge slips / invoices and credit notices with rate and charge schedules
• Processes invoices relating to A / R ancillary charges in a timely manner
• Posts charges to individual accounts
• Maintains Medicare Part A and Part B logs
• Posts charges to individual accounts
• Records cash receipts into the A / R system
• Computes and records cash receipt source documents
• Prepares Cash Receipt Report when monies are received and deposited; Matches and attaches appropriate receipt / remittance documents to Cash Receipts form
• Prepares billing forms, reports, and / or any attachments for third party pay sources
• Reviews aged receivables report
• Researches past due accounts
• Prepares private pay statements
• Consults with department heads to resolve errors in accounts
• Maintains Individual Collection records on past due residents
• Notifies Administrator of any resident accounts older than 30 days
• Answers telephone inquiries and routine correspondence concerning amount of resident account balances
• Works closely with the COunty Ohio Job and Family Services for Medicaid eligible residents and updates A / R system accordingly
• Prepares and submits required Medicare and insurance / HMO billing forms to UCHM
• Prepares and submits Medicaid billing, submits corrected bills as necessary
• May order office supplies
• Reconciles Petty Cash Log if applicable
• Prepares and distributes resident funds
• Oversees disbursement of resident funds withdrawals and deposits received by receptionist
• Reconciles Facility Resident Funds by reconciling transaction journal, resident petty cash and resident ledger cards
• Prepares and distributes residents fund account statements
• Ensures facility safe is locked when unattended (if the safe is located in the business office)

Competency Statement(s)

Skills & Abilities

We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.