What are the responsibilities and job description for the Program Assistant, MarCom and Philanthropy, Application Close: February 28, 2025 position at United Church of Christ, National?
GENERAL PURPOSE OF POSITION:
Serve as program assistant to Philanthropy and MarCom teams. (1) effectively execute administrative tasks for both team leaders; (2) support and coordinate special events and meetings, both on-site and electronic; (3) coordinate, proof, and process publications (like the Desk Calendar, Sunday Bulletins, and Stewardship Theme Materials); and, (4) support the overall administrative needs for the teams (e.g., invoices, purchase orders, expense reports). Participates as part of the Administrative Support Network for communal support across the ministries as necessary.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
- Serve as program assistant providing daily administrative support to the MarCom and Philanthropy teams, including but not limited to, phone and voicemail handling, calendar coordination, written correspondence, travel arrangements, and other duties as assigned.
- Maintain the confidentiality of sensitive correspondence and meetings.
Support and coordinate special events and designated meetings, both on-site and electronic, including logistics (e.g., meals/snacks, registration, pre-meeting communications, room setup); administrative support (e.g., nametags, collateral preparation); and, meeting minutes. - With direct input from the Minister and Team Leader, Marketing and Communications, coordinate production and printing of various publications, working to compile, proof and then process.
- Process accounting and contractual paperwork to support the effective operations of both teams.
- Keep files in working order by adding new projects and culling old information;
- Process and submit orders for supplies and invoices
- Support the team with daily mail collection and distribution, staff attendance form coordination, office supply ordering, and AMEX monthly reconciliation coordination.
- Other duties as assigned by the Minister and Team Leader, Marketing and Communications and the Minister and Team Leader, Philanthropy.
