Executive Assistant & Front Desk Coordinator

Executive Assistant & Front Desk Coordinator

Location: Reno, NV

Employment Type: Part-Time or Full-Time (Flexible Based on Candidate Availability)

Company Overview

For over 45 years, United Construction Company has designed and built millions of square feet of facilities across the United States. Our portfolio includes diverse project types, including private and public sector education, institutional, office, aviation, retail, medical, and special-use facilities, industrial, and tenant improvement projects. We are committed to excellence and innovation in general contracting, design/build, design-bid-build, CMAR, and design-assist project delivery methods.

Job Overview

This dual-role position combines high-level executive support with front desk coordination. The ideal candidate is professional, proactive, detail-oriented, and comfortable juggling both administrative and receptionist responsibilities. This role is key to ensuring a seamless and welcoming experience for guests and internal teams, while keeping executive operations running smoothly.

Key Responsibilities

The list below is not an exhaustive list of duties and responsibilities. This professional in this role will be expected to perform different tasks as necessitated by the position's changing role within the organization and the overall business objectives of the organization.

Executive Support:

• Provide administrative support to the executive leadership team, including managing calendars, scheduling meetings, and coordinating appointments.

• Prepare and organize documents, presentations, reports, and correspondence.

• Make travel arrangements, including booking flights, accommodations, and itineraries.

• Assist with meeting preparation, agendas, and minutes.

• Handle confidential information with discretion and professionalism.

• Support special projects and company initiatives as needed.

Front Desk Coordination:

• Greet and assist visitors with professionalism and warmth.

• Answer and direct incoming calls, emails, and inquiries.

• Manage incoming and outgoing mail and deliveries.

• Maintain a clean, organized, and welcoming reception area.

• Coordinate office supply inventory and general administrative tasks to support day-to-day office operations.

Qualifications:

• 5 years of experience in an administrative or executive support role; experience in a front desk or office coordination capacity preferred.

• Excellent written and verbal communication skills.

• Strong multitasking, organizational, and problem-solving skills.

• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

• Friendly, approachable demeanor with a professional presence.

• Experience in the construction or real estate development industry is a plus.

Work Environment/ Physical Demands

The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• Work is performed in an office environment as well as on project sites and requires the ability to operate standard office equipment and keyboards. Must have the ability to walk short distances, and/or drive a vehicle to deliver and pick up materials.
• The noise level in the office work environment is usually quiet. The noise level on sites is moderate
• While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
• The employee frequently is required to sit. The employee is occasionally required to stand, walk; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell.
• The employee must be able to regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Benefits

• Competitive salary based on experience
• Comprehensive health, dental, and vision insurance
• 401(k) plan with company Safe Harbor Contribution
• Paid time off (PTO) and holidays
• Professional development opportunities
• A positive and collaborative work environment

Why United Construction?

United Construction Company offers a dynamic work environment where your contributions are valued, and your professional growth is supported. We have a history of successful project delivery across the U.S., and our team is known for its integrity, collaboration, and commitment to excellence.

United Construction is an equal opportunity employer. Employment at United Construction is based solely on a person’s merit and qualifications directly related to professional competence. United Construction does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition (including breastfeeding), or any other basis protected by law.