What are the responsibilities and job description for the Accounts Payable Specialist - Kennesaw, GA position at United Contractor Services?
United Contractor Services, LLC is one of the largest and fastest growing specialty subcontractors in North America. We're ranked in the TOP 50 Walls and Ceilings contractors in the US and we provide a broad range of value-add services to repeat customers in our various regional offices and throughout the United States. We are looking for people with the same principles that brought us to where we are today; self-motivated, passionate, and hardworking. If you want to join a dedicated team on a mission to change the Construction Industry, as well as experience a once-in-a-lifetime opportunity to wake up every day knowing that you are an important and appreciated part of a passionate team of professionals, you are ready for United Contractor Services!
Position Overview:
We are currently seeking a meticulous and proactive individual to join our team as an Accounts Payable Specialist. This role will play a key part in ensuring the smooth operation of our accounting department by accurately processing invoices, reconciling accounts, and providing support for various financial tasks.
Schedule:
This is a full-time, in-office position with approximately 40-50 hours Monday- Friday.
Essential Duties and Responsibilities:
- Provide overall assistance to the accounts payable team.
- Maintaining accurate and organized records of Subcontractors and Material vendor files electronically: W-9, Certificate of Insurance. Making sure subcontractors meet the company expectations.
- Efficiently enter accounts payable invoices.
- Process AP payment posting; including processing credit card/vendor portal payment when needed.
- Obtain necessary approvals for invoice payments and ensure compliance with company policies and procedures.
- Reconcile vendor statements and address any discrepancies or issues in a timely manner with customers.
- Strengthen and grow relationships with vendors and suppliers through timely payments.
- Collaborate with team members to facilitate month-end and year-end closing activities.
- Provide general administrative support to the accounting department as needed.
- Uphold confidentiality and integrity in handling sensitive financial information
Qualifications-
- 2 years of accounts payable experience in construction preferred.
- Proficiency in Microsoft Excel and familiarity with accounting software (e.g., Procore, Vista/Viewpoint, FloQast, SAP Concur). Experience with Viewpoint Vista a plus.
- Ability to prioritize work to maximize efficiency.
- Strong attention to detail and accuracy in data entry and record-keeping
- Capable of handling multiple tasks while working independently, with minimal supervision.
- Strong communication skills and ability to work collaboratively in a team environment
- Maintain the required level of confidentiality.
United Contractor Services is an equal opportunity employer and values diversity in the workplace. We encourage candidates of all backgrounds to apply. We appreciate all applicants for their interest in joining our team, but only those selected for an interview will be contacted.
Drug Test and Background Disclaimer:
Candidates who receive a job offer will be required to undergo a drug test and background check in accordance with applicable laws. Providing false information may result in the withdrawal of a job offer or termination of employment. By submitting an application, candidates acknowledge and agree to these requirements.
