Billing and Accounts Receivable Specialist

United Drywall and Contracting has an immediate opening for a Billing and Accounts Receivable Specialist

Are you a team player who thrives on learning, growth, and collaboration? United Drywall and Contracting’s culture is unique, and we’re seeking a Billing and AR Specialist who tackles challenges with optimism, goes above and beyond for clients and colleagues, and proactively solves problems. If you’re an excellent communicator who builds strong relationships and leads by example, we’d love to have you on our team.

United Drywall provides high-quality drywall services for residential and commercial construction projects throughout the State of Florid, with a reputation built on craftsmanship, reliability, and strong client relationships, we work closely with builders and developers to deliver professional drywall solutions.

Here’s the work you get to do:

• Invoice Management & Billing Accuracy: Create and submit accurate invoices for completed in-scope work across multiple customer accounts, ensuring consistency with contract terms and work order documentation.
• Customer Portal Oversight: Review customer software systems to track work orders, confirm billing status, and follow up on outstanding transactions, ensuring timely and complete information flow.
• A/R Reporting & Reconciliation: Maintain and monitor aging reports across accounts to reflect real-time receivable status. Reconcile payments, research discrepancies, and ensure proper application of funds.
• Customer Communication & Dispute Resolution: Actively engage with customers to resolve payment issues, account discrepancies, and billing questions with professionalism and clarity.
• Lien Waiver Coordination: Prepare and submit signed lien waivers in accordance with billing cycles and customer requirements, supporting compliance and timely payment.
• Out-of-Scope Transaction Management: Review, process, and pair out-of-scope work orders with field staff submissions. Upload vendor invoices, match supporting documentation, and coordinate payment timing with AP.
• Collaboration with Field & Admin Teams: Provide weekly updates to internal stakeholders (field staff, AP team) on invoice statuses, pending credits, and vendor payments. Follow up on incomplete or unclear field submissions to ensure timely processing.
• Documentation & Record Accuracy: Verify information from customers and field staff for completeness and accuracy. Maintain organized and transparent records to support audit readiness and financial integrity.
• Additional Support: Assist with administrative projects and tasks as needed, contributing to a smooth and efficient accounting operation.

Here’s what makes you a great fit for this role:

• You have at least 2 years of experience in Accounts Receivable, Collections, or a related accounting function
• You hold a high school diploma (required), and a degree in Finance, Accounting, or a related field is a plus
• You’re highly organized, detail-oriented, and thrive on accuracy
• You’re confident using Microsoft Office (especially Excel), and have experience with QuickBooks or Sage
• You communicate clearly—both in writing and verbally—and maintain professionalism under pressure
• You’re self-motivated, meet deadlines consistently, and don’t need to be micromanaged
• You enjoy working on a team and take pride in solving problems proactively
• You value relationships and care about doing quality work for clients and colleagues alike